Business Operations Coordinator at UnityAI

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Project Management, Compliance, HR Support, Team Coordination, Facilities Management, Marketing, Communication, Discretion, Confidentiality, Google Workspace, Design Tools, Finance Knowledge, Legal Knowledge, Back-office Functions

Industry

technology;Information and Internet

Description

Why we're hiring As a dynamic team that is quickly gaining traction with investors and customers, we are looking for a highly organized and proactive Operations Coordinator to support our team as we grow. This role will report to the VP of Operations and play a crucial role in managing the day-to-day tasks that keep our startup running smoothly. We’re looking for a detail-oriented individual with excellent organizational skills who can handle multiple responsibilities efficiently. In this role, you'll help lead: Recruiting / HR support Writing, posting, and distributing job descriptions Coordination and sharing feedback with recruiters and job candidates Onboarding support for new team members Team coordination Plan and organize team All Hands, holiday parties, and social events Facilitate team-wide communications, ensuring important information is disseminated and organized appropriately Compliance Project management for annual compliance audits (SOC 2, ISO 27001) Document and gather compliance evidence (vendor security reviews, annual performance reviews, etc.) Work with CTO to update security policies and ensure appropriate training across employees and contractors Facilities management Help select, furnish, and decorate our new office space Maintain a welcoming office environment, especially for new employees and guests Oversee office supplies, equipment inventory, and snacks/beverages Marketing / brand Design, order, and manage inventory of company merch Help create and share marketing content for social media, email newsletters, networking events, PR announcements, etc. What you'll need to be successful: We value curiosity, hustle, and the ability to drive outcomes in real-world environments. Ideal candidates have: No specific degree requirements. We value your demonstrable knowledge, experience, and contributions, of which degrees are only a part. Proven experience in a similar role. Excellent organizational and multitasking abilities. You’ll need the ability to manage multiple priorities and maintain an efficient approach to document your decisions and workflows. Proficiency in Google Workspace and familiarity learning new third party systems. Basic understanding of finance, HR, legal, and back-office functions. Familiarity with common design tools and marketing strategies. High level of discretion and confidentiality. _________ UnityAI is proud to be an equal opportunity employer. Our policy is to be inclusive, supportive, and kind to every team member, and we have a zero-tolerance policy for harassment or discrimination of any kind. The law and our policies protect all employees with regards to any protected characteristic, be it race, color, national origin, religion, age, disability, genetic information, veteran status, pregnancy, gender, gender expression, or gender identity. We expect every UnityAI employee to maintain an environment of respect, understanding, and support. UnityAI makes hiring decisions based solely on qualifications, merit, and business needs at the time. Candidates must be legally authorized to work in the United States without sponsorship. UnityAI is unable to provide visa sponsorship or support visa transfers for this position.

Responsibilities

The Operations Coordinator will manage day-to-day tasks essential for the startup's smooth operation, including recruiting support, team coordination, and compliance project management. This role also involves facilities management and marketing support to enhance the company's brand presence.