Business Operations & HR Coordinator at Business Health Solutions Professional Corporation

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

65000.0

Posted On

02 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Payroll, Accounts Receivable, Accounts Payable, Expense Reports, Recruiting, Onboarding, BambooHR, Social Media Management, Canva, Document Creation, Filing, Scheduling, Travel Coordination, File Systems Maintenance, Microsoft Office

Industry

Strategic Management Services

Description

ABOUT BUSINESS HEALTH SOLUTIONS, PC Business Health Solutions PC (BHS) is an independent occupational health, safety, and wellness company serving some of the country's largest employers — including Dow Chemical, Eli Lilly, Carrier Corporation, Baxter, and other long-term valued customers. With over 170 years of combined leadership experience, our team delivers on-site solutions that protect workforces and reduce employer liability. We operate without ties to hospitals or insurance providers, which means we answer only to our clients and their people. Our culture is grounded in four core values: Service, Excellence, Integrity, and Humility. ABOUT THE ROLE Remote Role | Open to all US locations We are looking for a sharp, dependable, all-in-one operations and HR coordinator to keep BHS running smoothly behind the scenes. This person will own our billing and payroll processes, manage HR functions from recruiting through orientation, handle social media, and keep our office operations organized and moving. This role is ideal for someone who thrives on variety, takes ownership without being asked, and gets satisfaction from knowing they are the person the team counts on. You will work directly with our executive leadership team and touch nearly every part of the business. WHAT YOU'LL DO Billing & Payroll Manage accounts receivable and accounts payable; maintain organized documentation for the bookkeeper. Collect and submit employee hours to the payroll provider; validate for accuracy and resolve discrepancies. Process expense reports and staff credit card reconciliations in a timely manner. Maintain customer contract database and compensation spreadsheets; support annual compensation reporting. HR & People Functions Post open positions, conduct initial phone screens, and coordinate interviews with hiring managers. Prepare offer letters and manage new hire onboarding in BambooHR, including I-9 documentation. Lead initial orientation for new employees; ensure a smooth, organized first-week experience. Support benefits enrollment, TASC administration, and ongoing employee record maintenance. Track performance review timelines and flag overdue reviews to leadership. Coordinate staff acknowledgements for milestones, successes, and bereavement. Social Media & Communications Draft and schedule posts for LinkedIn, Instagram, and Facebook; coordinate content with staff. Maintain brand consistency across templates, letterhead, PowerPoint, and Canva assets. Support newsletter creation and distribution with staff contributions. Research new social media channels relevant to BHS clients and recommend options to leadership. Office & Executive Support Manage incoming and outgoing mail, office logistics, and routine administrative tasks. Support the executive team with document creation, filing, scheduling, and travel coordination. Maintain internal file systems, shared resources, and operational tools so everything is easy to find. Support pulse survey distribution and summary reporting for leadership review. WHAT WE'RE LOOKING FOR 3–5+ years in an office manager, operations coordinator, or HR generalist role — ideally in a small or growing company where you wore many hats. Hands-on experience with billing, basic payroll, or bookkeeping support. Familiarity with HR fundamentals: recruiting, onboarding, offer letters, and employee records. Comfortable managing social media accounts for a business (LinkedIn, Instagram, Facebook). Proficient in Microsoft Office and/or Google Workspace; BambooHR and Canva experience a plus. Highly organized with strong follow-through — you do not let things fall through the cracks. Professional, discreet, and trustworthy when handling confidential employee and financial information. Self-directed: you can manage a full task list without needing daily check-ins. WHY BHS? Small, mission-driven team doing meaningful work — your contributions are visible and valued. Direct access to experienced, award-winning leadership with 170+ years of industry expertise. No bureaucracy. You will have real ownership of your work from day one. Culture built on Service, Excellence, Integrity, and Humility — not just words on a wall. Stable company with a strong client roster and a clear sense of purpose. EQUAL OPPORTUNITY EMPLOYER Business Health Solutions PC is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status. Location Indianapolis, Indiana (Remote) Department Human Resources Employment Type Full-Time Minimum Experience Mid-level Compensation Starting at $65K Annually

Responsibilities

This coordinator will manage critical back-office functions including owning billing, payroll processing, and handling comprehensive HR duties from recruiting through new hire orientation. Additionally, the role involves managing social media presence and ensuring general office operations remain organized and efficient.