Business Operations Manager at Aepnus Technology

Oakland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

100000.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations management, Process improvement, Data accuracy, Project coordination, Finance operations, People operations, Recruiting coordination, Office management, Vendor management, Compliance, Administrative workflows, Budget tracking, Onboarding, Offboarding, Communication skills, Attention to detail

Industry

Chemical Manufacturing

Description

What You’ll Do As our Business Operations Manager, you will support the day-to-day execution of Aepnus’ operations, ensuring our systems, processes, and programs run smoothly and reliably. This is a hands-on, detail-oriented role focused on execution, coordination, and continuous improvement. You will partner closely with the Head of People & Operations to optimize and scale the operational infrastructure that keeps the company running effectively while preserving the team culture that makes us unique. Key Responsibilities Systems & Process Management Ensure data accuracy and consistency across systems (e.g. Google Workspace, Rippling) Support implementation of new tools and process improvements Help automate repetitive administrative workflows where possible Finance & Administrative Operations Support expense tracking, invoice processing, and vendor payments Assist with purchase orders, reimbursements, and internal budget tracking Maintain vendor records including NDAs and support contract or service agreement coordination Help prepare basic operational and financial reports at month-end and year-end People Operations Coordinate recruiting processes including job postings, interview scheduling, and candidate communications Support onboarding and offboarding including systems access, equipment, and logistics Serve as a point of contact for employee questions on policies and processes Office & Workplace Operations Support day-to-day office operations, supplies, and facilities coordination Assist with planning team events, offsites, and internal meetings Ensure a smooth and organized workplace experience, so supplies and snacks are always available Coordinate logistics for visitors, candidates, and new hires Compliance & Documentation Maintain compliance records including business registration, labor postings, and other documentation or licensing requirements Support audits, filings, and regulatory requirements as needed Ensure policies and documentation are up to date and properly communicated Qualifications 3-5 years of experience in operations, HR coordination, office management, or similar roles Strong organizational and project coordination skills High attention to detail and accuracy Ability to manage multiple priorities and follow through on tasks Strong written and verbal communication skills Familiarity with finance and people operations processes for an early-stage start up Experience in a scaling company, ultimately comfortable working in a fast-paced, evolving environment Compensation & Benefits $70,000 - $100,000 salary range, plus equity, commensurate with experience Aepnus pays 100% of medical, dental, and vision insurance for employees, 50% for dependents 401(k) plan and additional retirement benefits Flexible paid time off for wellness, vacation, and rest, plus 10 paid holidays per year Two weeks off in late December for our annual Winter Break 80 / 20 in office work environment, with up to one full remote day weekly Monthly team builds and an annual offsite retreat Why Join Aepnus? Aepnus brings together driven, curious individuals committed to rethinking how essential industrial chemicals are made. You will have the opportunity to work closely with company leadership to advance breakthrough technologies from development to market, while growing your role and influence as the company scales. The environment is dynamic and hands-on, offering constant opportunities to learn, lead, and make a real difference. Our culture is built around collaboration, ambition, and a shared belief that deep technical innovation can create meaningful change. Aepnus is an equal opportunity employer and we value diversity at our company. Aepnus prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Responsibilities

The Business Operations Manager will oversee daily operational execution, including systems management, finance, and office administration. They will also partner with leadership to support people operations, such as recruiting, onboarding, and maintaining company culture.