Business Process Analyst - Purchasing at VAT Vakuumventile AG

Batu Kawan, Penang, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

BPMN Notation, Process Modeling, Supply Chain Management, Purchasing, Microsoft Dynamics 365, Process Optimization, Data Analysis, Project Management, Lean, Six Sigma, Business Process Reengineering, RACI Mapping, Stakeholder Management, Process Governance, Compliance Auditing, Workflow Documentation

Industry

Semiconductor Manufacturing

Description

BE GREAT TOGETHER WITH US. Innovation, Efficiency and Ambition: this is what VAT has stood for over 50 years. With this passion, VAT has grown to become the leading international developer, manufacturer and supplier of high-performance high-end vacuum valves and vacuum sealing technology, employing over 2000 people worldwide. The headquarters are located in Haag (Switzerland), the production centers in Switzerland, Malaysia, Romania and Taiwan. As a Business Process Analyst with a focus on source & purchase processes, you will play a crucial role in documenting, analyzing, and optimizing our organization's supply chain operations focusing on purchasing. Your expertise in process modeling and documentation will be essential in enhancing efficiency, visibility, and compliance within the Order processing & material purchasing functions. You will collaborate closely with stakeholders, subject matter experts, and process owners to create detailed process maps and ensure accurate representation of warehouse and logistics processes in the BPMN-tool. Your responsibilities include, but not limited to: Process Documentation and Modelling Collaborate with business stakeholders and process owners to understand and document existing processes using BPMN notation. Create detailed process maps, workflows, and diagrams that accurately represent the end-to-end processes and related activities (process map should include clear RACI, Tools, WI) Ensure that all process documentation is clear, consistent, and follows best practices in BPMN modelling. Adopt Single Source of Truth concept, utilize BPMN-tool to create, update, and maintain process documentation in a centralized and accessible manner. Ensure process KPI are documented Process Analysis and Optimization: Work with process owner to analyse processes & identify inefficiencies, bottlenecks, and areas for improvement. Work with process owner & cross-functional teams to propose for process optimizations and enhancements using BPMN-tool capabilities. Validate process changes with stakeholders and ensure that process improvements align with organizational goals, including handshake process to cross functional team System Knowledge & Analysis: Understand D365 system logic & guide users to follow the documented Source & Purchase processes & principles during day-to-day operation Able to drill through system data & perform analysis per business request Process Governance and Compliance: Ensure that all documented processes adhere to relevant industry standards, regulations, and internal policies. Implement version control and change management protocols to maintain the accuracy and integrity of process documentation. Perform regular audits on documented process KPIs to ensure process adherence. Collaborate with the various supply chain teams to validate process adherence and identify areas for improvement. Continuous Improvement: Act as a champion for process excellence, promoting a culture of continuous improvement within the organization Act as project analyst to gather improvement requirements & support project leads develop project plan Manage & monitor project plans to ensure achievement of project goals per plan timeline Identify opportunities to automate processes or integrate other technology solutions to streamline workflows. Monitor industry trends and best practices related to BPMN and process documentation to drive ongoing improvements. Key Performance Indicator (KPIs) Business Process project completion in time, quality & cost according to requirements Minimum Qualification: Bachelor's degree in Supply Chain Management, Business Administration, Management, Information Technology, or a related field. Master's degree is a plus. Proven experience (typically 5+ years) in business process management, process documentation, or related roles. Fluent English Experience driving process improvements in the area of Purchasing Working experience as buyer Strong proficiency in BPMN notation and experience using BPMN-tools for process modeling (e.g., Bizagi, Signavio, Camunda, etc.). Analytical mindset with the ability to identify process improvement opportunities through data analysis. Excellent communication skills, both written and verbal, to effectively collaborate with stakeholders and present complex concepts. Project management skills to handle multiple process documentation projects simultaneously. Understanding of process improvement methodologies such as Lean, Six Sigma, or Business Process Reengineering (BPR). Familiarity with compliance and regulatory requirements related to business processes. Preferred Qualification: Experience facilitating and moderating process mapping & improvement workshop Familiarity with any ERP system preferably Microsoft Dynamics 365 ERP integration for new ERP system roll out VAT is an equal opportunity employer. We see ourselves as a responsible and far-sighted employer that offers not only jobs, but also career and personal development opportunities through various training programs. We recognize the value of employee diversity and provide equal employment opportunity for all qualified application that contributes to innovation, improves customer orientation and employee satisfaction. One-step in this direction is to ensure that people are recognized and fairly compensated for their contributions to the company. In 2021, VAT received the Fair-ON-Pay+ certificate as an acknowledgement for our commitment in ensuring equal pay for equal work between men and women.

Responsibilities

The role focuses on documenting, analyzing, and optimizing source and purchase processes using BPMN notation to enhance supply chain efficiency. Responsibilities include creating detailed process maps, identifying bottlenecks, and ensuring alignment with D365 system logic and organizational goals.