Top Oil has a vacancy for a Business Process Coordinator on a Fixed Term contract for 9 months. This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.
Reporting to: Business Process Supervisor
Main Purpose of Job: Working within the Business Support team to support the network of depot locations both in ROI and NI by ensuring all monthly processing at depot level is completed accurately and within agreed deadlines. Monitoring, auditing and reporting on key areas of the business to include stock management, cash controls, bank reconciliations, audits and monthly KPI’s.

Qualifications Required:

• Commitment to completing designated tasks each month end period
• Strong attention to detail * Strong excel skills essential
• Working knowledge of in-house ERP system (JDE preferable)
• Accounting Qualification desirable e.g. IATI
• Bank reconciliation/stock reconciliation experience required
• Ability to work in a team environment
• Background working in the retail environment an advantag

• Act as a primary point of liaison with the depot/licensee network on stock related queries, dealing directly with or escalating queries as required to team members and management
• To provide Business Support to the management team within the Direct channel
• Analyse information relating to stock transactions daily/weekly and investigating these discrepancies as necessary with depot staff
• Communicating regularly with the depots and identifying corrective action in line with the policy requirements
• Prepare routine management and ad hoc reporting to include – Stock Reports, Domestic Debtors, Cash Analysis on a daily, weekly, monthly basis
• Work with the department and depot network to ensure month-end close off is completed fully and on time each month * Raising invoices/credit notes monthly
• Provide support to depots relating to completion of bank reconciliations
• Carry out audits of depots/retcom sites monthly to ensure full compliance with company standards

Qualifications Required:

• Commitment to completing designated tasks each month end period
• Strong attention to detail * Strong excel skills essential
• Working knowledge of in-house ERP system (JDE preferable)
• Accounting Qualification desirable e.g. IATI
• Bank reconciliation/stock reconciliation experience required
• Ability to work in a team environment
• Background working in the retail environment an advantage