Business Specialist at Muncie Public Library

Muncie, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

38000.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Accounts Payable, Accounts Receivable, Communication, Customer Service, Attention to Detail, Teamwork, Technical Skills, Adaptability

Industry

Libraries

Description

Description POSITION: Business Specialist CATEGORY: Specialist III DEPARTMENT: Administration SUPERVISOR: Business Manager SUPERVISES: N/A LOCATION: Maring-Hunt Library @ 2005 S High ST, Muncie, IN 47302 JOB TYPE: Full-time, exempt SCHEDULE: 40 hours/week; Monday-Friday COMPENSATION: Starting at $38,000 annually BENEFITS: Paid time off, telehealth services provided for staff and immediate family members, medical/dental/vision insurance offered, life insurance/long-term disability/accidental death coverage provided, Public Employees' Retirement Fund (PERF) contributions, 12 paid holidays, professional development and skill-building opportunities, and more! ABOUT MUNCIE PUBLIC LIBRARY (MPL) Our mission is to provide accessible and innovative services responding to the reading, informational, educational, and enrichment needs of the community. Visit our website (www.munpl.org) to learn more about us! We are an equal opportunity employer and committed to diversity. Reasonable accommodations may be made for individuals with disabilities upon request during the hiring process and employment, including for essential functions. We encourage interested individuals to apply even if not 100% of the position requirements are met. A criminal background check is required before employment. For any questions regarding the hiring process, application, job description, benefits, etc., please contact MPL Human Resources by emailing MPLHR@munpl.org or by calling (765) 747-8228. POSITION PURPOSE To assist the Business Manager with essential operational and financial functions for organizational success. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform these functions satisfactorily with or without reasonable accommodations. Procurement: Purchase and distribute supplies system-wide; maintain supply inventory Maintain/track purchase orders (POs) and receipts Accounts Payable: Process invoices and enter data into accounting software Schedule and prepare timely payments to vendors (checks, ACHs, etc.) Serve as primary contact for most vendors Accounts Receivable: Process deposits and enter data into accounting software Prepare checks for deposit and make occasional bank deposit runs Assist Public Relations department with donor management using designated software General: Assist with maintaining accurate vendor and financial records, following retention rules/schedules Maintain accurate inventory records for furniture and equipment Complete various other projects/tasks as assigned Requirements EDUCATION AND/OR EXPERIENCE Required: Bachelor’s degree with a business-related focus from an accredited college or university 1+ year(s) experience with general office functions Preferred: Knowledge of accounting principles, especially fund accounting Proficiency in Microsoft Office products, especially Excel KNOWLEDGE, SKILLS, AND ABILITIES The requirements below are representative of the knowledge, skills, and/or abilities required to perform each essential task satisfactorily with or without reasonable accommodations. Adaptability: Willing to take on new challenges and responsibilities and lead others; open to change and variety within the workplace; work hard to implement change in areas of responsibility; recommend changes to improve processes and customer service. Attention to Detail: Able to focus on small aspects of a task to ensure accuracy and thoroughness. Communication: Communicate ideas and thoughts clearly, accurately, and respectfully; listen to others and seek to understand other perspectives. Customer Service: Provide prompt, attentive, and friendly customer service; represent the organization well; maintain personal accountability and ownership for providing excellent customer service; seek and respond to feedback to improve services; show willingness to go out of your way to help customers and coworkers. Image: Portray a positive image of the Library; be a strong public ambassador and promote Library programs, materials and services. Teamwork: Cooperate and work well with co-workers and management; plan and complete job duties; help where needed; ask for help when needed; complete work in a timely manner. Technical: Comfortable in using computers, appropriate software, and job-related equipment. This job description contains information necessary to evaluate and distinguish it adequately from other jobs. The job duties may change at the discretion of management, and an employee may be asked to perform duties that are not listed. This job description does not constitute a contract between an employee and MPL. (Created December 2025)

Responsibilities

Assist the Business Manager with essential operational and financial functions for organizational success. Responsibilities include procurement, accounts payable, accounts receivable, and maintaining accurate financial records.