SUMMARY OF POSITION:

The Business Support Administrator will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.

EXPERIENCE

• Working in a fast-paced environment: this is an office-based role
• Admin Experience: You will be using online systems and managing diaries. So knowledge of basic IT systems is essential.

SKILLS, QUALITIES & ATTITUDE

• Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential.
• Written communication skills: Excellent spelling and grammar. A high level of written English
• Attention to detail: High level of accuracy when preparing legal documents or filling out forms and statements.
• Organisational skills: These are important for managing lawyers’ diaries and own work schedule.
• IT skills: Most work is to be carried out electronically.
• Teamwork: Able to work with clients, lawyers, and other legal secretaries
• Strong sense of discretion - you will be handling confidential information.
• Courteous and professional demeanour – this is a client-facing role

KNOWLEDGE

• Legal terminology, regulations and court system
• MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone, etc
  Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.
  Job Type: Full-time
  Pay: £25,500.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person
Reference ID: Business Support Adminstrato

• File, organise and scan legal documents
• Time Record for fee earners
• Keep records up to date using Practice Management System
• Filing documents on electronic and in paper files where necessary
• Schedule meetings and manage fee earner calendars
• Arrange appointments for Clients in person and over Teams
• Assist Fee Earners with compliance of files
• Answer telephone
• Scan post to the system and send to Fee Earners
• Downloading of audio recordings
• Prepare post to be sent
• Transcribe and proofread legal documents
• Type legal documents
• Prepare court forms
• Preparation of Court Bundles
• Make travel arrangements for solicitors
• File documents with the court ahead of deadlines
• Assisting in drafting and preparing legal documents, forms, and bundles