Business Support Administrator at WSP

Ahuriri, Hawke's Bay Region, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

75000.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Front-of-house Experience, Project Administration, Document Control, Financial Processing, MS Office, MS Teams, IT Support, Onboarding, Customer Service, Relationship Building, Time Management

Industry

Professional Services

Description

What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives enabling you to do the best work of your life. You can experience a world of opportunities to shape a career as unique as you. WSP is one of the world’s top professional services firms, bringing together some of the brightest engineers, advisors and scientists from across the globe. We exist to shape communities to advance humanity. We see the world through a Future Ready® lens, fuelled by a shared commitment to making a positive impact—one project and community at a time. Business Support Administrator | 32 hours per week | Office-based (Napier) Join our Napier office and play a key role in keeping our business running smoothly. This is a varied, hands-on role where no two days are the same – perfect for someone who enjoys being at the heart of a busy team and making things happen. What you’ll do You’ll provide essential support across the office and project teams, including: * Delivering a warm, professional front-of-house experience for clients and visitors * Keeping the office running smoothly – managing supplies, coordinating events, and organising catering * Supporting project administration, including scheduling, document control, meeting coordination, and travel arrangements * Assisting with finance processes, including purchase orders, invoicing, and vendor coordination * Preparing and formatting presentations, documents, and reports * Providing day-to-day support across MS Office, MS Teams, and basic IT and meeting room/AV support * Supporting onboarding activities and contributing to a positive team culture * Maintaining accurate records and supporting document management * Pitching in wherever needed, bringing a flexible, team-first approach About you You’re organised, proactive, and thrive in a fast-paced environment. You’ll also bring: * 3+ years’ experience in a similar administrative or business support role * Experience across the MS Office suite of tools including MS Teams * Strong systems skills, with confidence picking up new tools and technologies * A personable, solutions-focused approach and high level of initiative * The ability to manage multiple priorities and deadlines with ease * Strong relationship-building skills with colleagues and clients * A commitment to delivering excellent customer service * Strong attention to detail and a high level of professionalism, including handling confidential information * A full, clean driver licence Please note that the successful candidate must have full, unrestricted work rights in New Zealand. This role is not eligible for Accredited Employer Work Visa sponsorship. The full-time equivalent salary range is $67,000 – $75,000 depending on experience (pro-rated for part-time hours). Imagine a better future for you and a better future for us all. We are proud to have the blueprint of Aotearoa New Zealand in our DNA and our 2,000+ expert professionals in 24 offices are united by the common purpose of creating positive, long-lasting impacts on the communities we serve. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 75,000 employees, working together to make a difference in communities both close to home and around the world. With us, you can. Apply today. We will review applications as they come in, so if this opportunity sounds like you, don’t wait to apply! #NZRegionalBusiness #NZNapierJobs

Responsibilities

Provide essential administrative and front-of-house support to ensure the Napier office and project teams run smoothly. Responsibilities include managing supplies, coordinating finance processes, and assisting with document control and scheduling.