Business Support and Office Coordinator (Maternity Cover) at Boskalis Canada

Fareham, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Office management, Facilities coordination, Diary management, Meeting coordination, Travel arrangement, Report preparation, Minute taking, Workload management, Task allocation, Microsoft Office, Communication, Time management, Organizational skills, Confidentiality

Industry

Civil Engineering

Description

Company Description Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects. Boskalis Westminster, part of the Royal Boskalis Group, specialises in nearshore dredging and construction with the UK survey department, supporting works in the UK and Ireland. Boskalis Westminster also provides first class marine services across the UK, including vessel management and vessel chartering to terminals, harbours and MoD operations. Our vast industry knowledge and experienced crews assures clients of our ability in the delivery of safe and reliable marine services. We operate a diverse fleet of vessels, providing clients with unparalleled access to resources and support. These vessels are operated by skilled crews dedicated to maintaining the highest safety standards, whilst adhering to industry best practices. Job Description Make your mark as Business Support and Office Coordinator at Boskalis! We are seeking an organised and dependable Business Support and Office Coordinator to provide maternity cover within our office for 1 year. This is a fully office‑based position, working 5 days per week, and is primarily administration‑focused, with some personal assistant support for the Managing Director and Senior Management Team. The role also includes responsibility for office management, facilities coordination, and the day‑to‑day management of a small office‑based team. Due to close working relationships with senior leadership, a high level of discretion and confidentiality is essential. Main Tasks: Administration & Business Support Provide day‑to‑day administrative support to the Managing Director and Senior Management Team Manage office systems and records and ensure information is kept up to date Act as a first point of contact for internal and external enquiries Support the coordination of meetings, company events, and general office activities Personal Assistant Support (Light PA Duties) Diary management and meeting coordination for senior management Arrange travel and accommodation as required for senior management Prepare correspondence, letters, and basic reports Take meeting minutes and follow up on agreed actions Office Management & Facilities Oversee the day‑to‑day operation of the office environment Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies Provide day‑to‑day coordination and support to a small office‑based team Assist with task allocation, workload management, and general supervision and coordination of a small team Required Knowledge & Experience: Strong organisational and time‑management skills Ability to prioritise tasks and manage a varied workload High levels of discretion and confidentiality when handling sensitive information Confident and professional when working closely with senior stakeholders Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Previous experience in an administrative, business support, or office coordination role Advantageous (but not essential): Experience managing a small team An understanding of facilities management and office services This role is due to start in July 2026 and a full handover and training will be provided. Qualifications What you can expect: A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact. Rewarding conditions: As well as offering a competitive salary we give industry leading benefits, including: 25 days holiday plus bank holidays Generous pension package Flexible benefit options including private health care and Denplan Investment into CPD Career development: Plenty of opportunities to realise your full potential with training and development through our Boskalis Academy. Extra information: Your team: Reporting to the Managing Director, you will work as a Business Support and Office Coordinator alongside the Office Administrator and Reception team, who report into this role. Where you will work: You will be working at the Westminster House Office based in Fareham, Hampshire. This role is fully office based. Full/part-time job: The position of Business Support and Office Coordinator and is a full-time job - 37.5 hours a week. Permanent/Fixed Term: This is a 1 year fixed term position. Next steps: Apply easily by completing the online application form. Interviews are held online and in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company. Additional Information We’ll be happy to answer your questions about the position. Please contact HR department: +44 1489 885933. Interested? Please apply by filling in your details and by uploading your motivation letter and CV on our careers site. We will be reviewing applications and conducting interviews on a rolling basis, so we encourage you to apply early. Please note that the position may be closed as soon as a suitable candidate is found. Disclaimer for recruitment and selection agencies We don’t accept any unsolicited applications or CVs from recruitment and selection agencies. Department: Dredging operations Level of experience: Professional What we promise 1: Creating new horizons, literally Organisation: Dredging Region: UK What we ask of you 3: Communication What we ask of you 1: Planning and Organizing Disciplines: Staff What we promise 2: Plenty of room for personal development What we promise 3: Not your average 9-to-5 What we ask of you 2: Building Relationships

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Responsibilities

The role involves providing administrative and personal assistant support to the Managing Director and senior management team while overseeing daily office operations and facilities. Additionally, the coordinator will supervise a small office-based team and manage internal and external enquiries.