Business Support Centre Executive Assistant at EY

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

0.0

Posted On

26 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Ms Office, Technical Training, Attention To Detail, Organizational Skills, Time Management, Problem Solving, Customer Service, Team Collaboration

Industry

Professional Services

Description

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. Business Support Centre Executive Assistant The opportunity As an Entry Level Executive Assistant, you will join our Business Support Centre (Admin Services Team), based in either our Naam (Melbourne) or Warrang (Sydney) office. This hybrid role is offered on a flexible full-time basis, initially as a 12-month fixed-term contract. You will provide administrative and secretarial support primarily to Executive Directors and Senior Managers within a shared services environment. Your key responsibilities Prepare and manage expense claims for Senior Managers and Directors using the in-house processing system, ensuring compliance with the firm's policy meeting Accounts Payable deadlines. Coordinate and respond to emails in EY's Security shared mailbox, support baseline security applications. Schedule and organize internal and external meetings, manage logistics, arrange travel bookings in accordance with firm policies, prepare itineraries, and track travel costs. Organize client events following firm guidelines, manage catering and AV needs, coordinate group travel and accommodation, and secure venues using internal contacts. Conduct client/industry research, manage client database entries, provide technical coaching for new team members, process vendor payment requests, and engage in personal performance development while supporting team projects and tasks as needed. Skills and attributes for success Proficiency in MS Office applications. Some experience in delivering technical training or coaching is preferred. Quality-focused with attention to detail, and able to interact effectively with senior management while meeting performance criteria. Strong prioritization, organizational, and time management skills, along with well-developed problem-solving abilities and proficiency in database systems. Proven customer service focus, and the ability to work collaboratively in a team are essential. Must be comfortable working virtually and independently, responding well to deadlines, and adapting to a rapidly changing environment. Ideally, you'll also have the skills and attributes below but don't worry if you don't tick all the boxes. We're interested in your aptitude, attitude and willingness to learn. A minimum of 1 to 2 years of work experience is required, with at least 1 year preferred in a team environment providing secretarial services Candidates must be located in Sydney or Melbourne and be Australian citizens. What we offer you At EY, we'll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more. Career development: At EY, your career is yours to shape! We'll develop you with future-focused skills and equip you with world-class experiences ey.com/au/career development Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy. A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/au/benefits     Salary: We offer a competitive salary which is open to negotiation pending on skills and experience. Acknowledgement of Country EY acknowledges the Traditional Owners and Custodians of the lands on which EY offices are located around Australia. We pay our respects to their cultures, and to their Elders — past, present, and emerging. Find out more about our vision for reconciliation at ey.com/en_au/careers/indigenous Diversity, equity, and inclusiveness (DE&I) are core to who we are, how we work and how we live our values. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at contactrecruitment@au.ey.com or +61 3 8650 7788 (option 2). Anything you tell us will be kept completely confidential. Are you ready to shape your future with confidence? Apply today. EY | Building a better working world Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider. © 2025 Ernst & Young Australia. A member firm of Ernst & Young Global Limited. All Rights Reserved. Liability limited by a scheme approved under Professional Standards Legislation.

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Responsibilities

You will provide administrative and secretarial support primarily to Executive Directors and Senior Managers within a shared services environment. Responsibilities include managing expense claims, scheduling meetings, organizing client events, and conducting client research.