Business Support Coordinator at Auckland Airport

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Procurement Processes, Vendor Management, Inventory Control, Process Improvement, Communication Skills, Stakeholder Engagement, Problem-Solving, Attention to Detail, Time Management, Event Coordination, Health and Safety, Facilities Management, Travel Coordination, Invoice Processing, Meeting Management

Industry

Airlines and Aviation

Description

What you will be doing We’re on the hunt for a proactive, approachable, detail-driven go-getter to join our team at Auckland Airport as a Business Support Coordinator. In this role, you’ll be the glue that keeps things running smoothly - managing travel coordination, facilities, high-impact admin, and stakeholder engagement. No two days will be the same in this fast-paced, hands-on role where you’ll be at the centre of the action, solving problems, identifying opportunities for improvement, and streamlining processes to enhance operational efficiency. If you thrive on variety, love making things better, and enjoy having a real impact, we want to hear from you! Your key responsibilities will be sitting within the follow areas: Departmental and Travel Support: Coordinate travel (flights, accommodation, vehicles), manage pool car bookings and maintenance, track WOF and fire extinguisher renewals Calendar and Meeting Management: Schedule and organize recurring meetings, book rooms, set agendas, take minutes, and distribute follow-up actions for key stakeholder meetings. Office and Facilities Management: Oversee mail services, stationery orders, kitchen supplies, facility maintenance, and manage office equipment repairs, recycling programs, and first aid supplies Procurement and Administrative Support: Process invoices, raise purchase orders, manage supplier accounts, and handle team reimbursements and secure document storage. Stakeholder and Event Coordination: Act as the primary contact for contractors, vendors, and internal teams, and coordinate logistics for internal events, office moves, and meeting room bookings. Continuous Improvement & Health, Safety, and Wellbeing: Identify process improvements and cost-saving opportunities, monitor service usage, and promote health, safety, and wellbeing by ensuring safe work practices and incident reporting. What you’ll bring to the role At Auckland Airport, we are a busy hive of activity, and a lot of what we look for is how you would align with our AKL values All In | Tātou tatou – How we feel, Know How | Kōkiri Tahi – How we think and Let’s Go | Karawhiua – How we act. To ensure your success in this role, you will need: 3+ years of proven experience in administrative or business support roles Proven expertise in managing procurement processes, vendor management, and inventory control Strong understanding of implementing process improvement initiatives to enhance efficiency Excellent written and verbal communication skills at all levels of the organisation Proven ability to handle competing priorities and a multitude of stakeholders Ability to find cost-efficiencies while maintaining service quality Strong attention to detail and a proactive approach to problem-solving About us From the arrival of the Tainui Waka into the Manukau Harbour, Auckland Airport has always been a place of journeys. We stand proudly as the gateway to Aotearoa, welcoming travellers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way. We have ambitions to be a global hub and a comprehensive development programme to deliver this vision. With so many moving parts to keep the airport precinct running, it’s our collaboration and passion that keeps everything together. This is what our culture and heritage have been built on. When you work with us, you’ll share our ambition to be a great New Zealand business, and one that’s making a strong contribution to the wellbeing of our communities and economy. E mahi ana mātou mō Aotearoa. We are working for New Zealand. Auckland Airport is more than just a business. It’s a truly unique place with an important role to play in New Zealand’s recovery. Together we’re its custodians, knowing that the work we do has the power to create positive change for our customers, the community, the environment and for the prosperity of Aotearoa. We’re all about creating a sense of place where everyone can thrive, and one where others aspire to work. We’re a diverse and inclusive workplace and welcome people from all walks of life. Whiria te tangata. Our values weave us together. They’re what we stand for, who we are and how we act. Apply today It’s our collaboration and passion that keep everything together. This is what our culture and heritage have been built on. When you work with us, you’ll share our ambition to be a great New Zealand business, and one that’s making a strong contribution to the wellbeing of our communities and economy. If this role sounds like you, we’d love to hear from you. Click the "Apply" button now. Attention Recruitment Agencies: Auckland Airport has a Direct Sourcing model and at this point in time we will not require any recruitment agency support for this role. Applications expire 2nd October 2025 Please note that applications will be reviewed continuously throughout the recruitment period, and appointments may be made before the official closing date of the advert. #WeAreAucklandAirport #aviationcareers #MakingJourneysBetter

Responsibilities

The Business Support Coordinator will manage travel coordination, facilities, high-impact administration, and stakeholder engagement. This role involves solving problems, identifying opportunities for improvement, and streamlining processes to enhance operational efficiency.