Job Title: Business Support Executive
Responsible to: Directors
Job Type: Full Time (with flexibility of working from home one day a week)
Salary: Up to £40,000 per annum
Location: Letchworth Garden City, Hertfordshire

SUMMARY:

The Business Support Executive role at 5ab Care entails diverse responsibilities across finance, home support, administration, business operations, and personal assistance.

BUSINESS & OFFICE ADMINISTRATION RESPONSIBILITIES:

· Manage company insurances, including home insurance
· Manage the company car fleet, insurance, RAM tracking, sourcing new cars, arranging MOT’s, services & remedials
· Organise, track and manage annual home checks e.g. emergency lighting, health and safety, legionella tests
· Manage the office phone, directing to the appropriate person or taking messages as required
· Organising meetings/events, taking minutes and sending calendar invites
· Responsible for the head office – such as stationery orders, organisation, cleaning, changing, emptying shredder
· Working with HR ahead of new starter’s joining to order equipment

FINANCE RESPONSIBILITIES:

· Covering in the absence of the Finance Manager
· Managing petty cash
· Setting up and arranging bank transfers
· Receipt management and filing
· Setting up new starters on DEXT (receipt scanning application)
· Bank reconciliation

PA RESPONSIBILITIES:

· Manage the Director’s schedule as required, including arranging meetings, appointments, and travel logistics
· Screen phone calls, and other communications for the Directors
· Prepare agendas, reports, presentations, and other documents for meetings
· Take meeting minutes and follow up on action items
· Conduct research and compile information on various topics as requested by the Directors
· Coordinate and facilitate communication between the Director and internal or external stakeholders
· Handle confidential and sensitive information with discretion
· Assist with personal tasks or errands for the director as needed
· Anticipate the director’s needs and proactively address them
· Maintain organisation and efficiency in the director’s office and workflow