Business support executive at Cluttons

Oxford, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

0.0

Posted On

07 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Processes, Organizational Skills, Multitasking, Microsoft Office, Communication Skills, Interpersonal Skills, Work Ethic, Motivation, Proactive Approach

Industry

Real Estate

Description

About us We are a business with exciting sustainable growth plans over the next few years looking for amazing people who want to grow along with us. We are a business that values our people. We've launched exciting people initiatives to better our people's experience and we engage with our people to listen to their needs and wants. We have adopted a hybrid working policy that gives our people the flexibility they want and we reward and recognise them well through numerous ways including our extensive benefits package and the way we align our support to match their career goals. We employ 250 staff in the UK with a fast-growing presence, headquartered in London and serving a wide range of clients. We have established a strong track record and reputation as the ‘partner with a purpose’ to help each client get the most out of their property. Through our network of offices in the UK, we offer a wide range of property services including consultancy, management, investment and commercial agency, residential sales & lettings. The role We are looking for a proactive and detail-oriented Business Support Executive to join our expanding team in Oxford. This full-time position is essential for streamlining administrative operations, supporting project management, and ensuring consistency in both internal systems and client-facing processes. You will play a key role in enhancing the efficiency of the entire team by collaborating closely with senior management. Your contributions will lead to: Improved workflow efficiency and operational structure. Direct impact on financial performance and project success. The best things about the role Energy & Utilities is an area with significant growth potential that the business is investing in. This is an exciting opportunity to be part of a growth and success story. This is a brand-new role that you can make your own, with great professional growth potential from working closely with experienced PMO, operations and fee earners. You would be part of a dynamic, forward-thinking and supportive team. Responsibilities Financial Administration Manage accounts receivable activities including debtor follow-ups. Collaborate with project teams to issue timely and accurate client invoices. Project Support Maintain and update project data in Monday.com and Atvero in coordination with Project Managers. Support timesheet compliance and ensure pipeline data accuracy with Bid and Project Managers. Assist in implementing and maintaining administrative best practices across projects. Oversee the accuracy of supplier information to ensure accuracy and compliance (eg. PI Certs, Insurance certs, contact details) Office Management Coordinate general office tasks such as supplier liaison and facility management. Act as a single point of contact for administrative support within the Oxford office. Documentation & Scheduling Organize and manage documentation, scheduling, and internal reporting requirements. The above is not exhaustive, and the Business Support Executives are able to adapt to provide any other administrative needs that the business has. Essential Experience in administrative or operational support roles. Familiarity with financial processes such as invoicing and debt management. Excellent organizational and multitasking abilities. Computer literate with knowledge of Microsoft Office (e.g. word, excel etc.). Strong communication and interpersonal skills. Strong work ethic and highly motivated in a busy environment Positive and Proactive approach to work Desirable but non-essential Experience in a professional services or technical environment. Previous use of document and project management systems like Atvero. Hybrid working - to give you the flexibility you need Holidays: 25 days increasing in line with length of service to a maximum of 30 days Enhanced auto enrolment pension scheme - to help you save for the future Life assurance - to protect your loved ones should the worst happen Interest free season ticket loans Cycle to work scheme - discounted bicycles Flu and eye care vouchers - to keep you healthy Employee Assistance Programme - 24/7 health & wellbeing support Help@Hand Remote GP app - to give you and your family access to medical experts quickly Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below: Purchasing up to 5 days additional holiday Discounted gym membership Discounted dental insurance Discounted private medical insurance for family cover Discounted critical health insurance and more We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Responsibilities

The Business Support Executive will streamline administrative operations, support project management, and ensure consistency in internal systems and client-facing processes. This role is essential for enhancing the efficiency of the team and directly impacts financial performance and project success.