Business Support, Facilities Coordinator at JLL

Petaling Jaya, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Operations, Maintenance Coordination, Asset Management, Vendor Management, Contract Management, Budget Management, Inventory Management, Report Generation, HSSE Compliance, Emergency Response Planning, Pest Control Monitoring, IT Coordination, Financial Tracking, Soft Services Oversight, Building Systems Knowledge, Corrigo Software

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility operations: Engaging & overseeing Facility Day to day operations of the site Facility walkthrough of the office & observations closure Managing Pantry & café operations Corrigo workorders / Preventive Maintenance/ Adhoc workorders on time closure Asset list maintenance in Corrigo Maintaining office cleaning standard Mail /Courier coordination & distribution Compliance tracker update – Nielsen/JLL/Building management Pest control activity monitoring Liaise with IT team on server room maintenance Assisting Client employees on the facility request Extending the support to any events arrangements / Client visits Report Generations (MMR, QBR, Other Operational related reports) Contract Management (vendor QBR, COI collection, negotiations) HSSE: VSI tracker update as per the schedule Conducting & Participating in EHS activities driven by region and Global Health &Safety checks on JLL contractors Maintain facilities related Emergency response plans Submission of Good catches/near misses /any incidents in CMO tool All Facility Vendor management Facilities vendor & contract management -AMC vendor -HVAC, UPS, FAS, coffee vending machine, Water dispenser, HK vendor etc Supervising Client direct vendors & Contracts services Inventory Management – Stocks tracking, ordering, maintaining par stocks etc Finance: Budget management Keep watch on spend & Variance Tracking of direct Client spend & contracts Contribution towards savings – eg. Energy savings Adherence to PO to Pay, clarity on accrual submission Inputs for CAPEX, year on year Collecting NDC from vendor Other Deliverables: Tasks as directed by Operations lead or Account director Remotely manage facility if required On time reporting & accuracy in MIS report submission – Ops tracker update, FM planner, etc Conducting Monthly meetings with BU & LL teams Coordination with Support functions – IT / GRE /Security etc. However, the Job responsibility is not limited to the above description, if any adhoc requirements also to be supported on case to case basis. Qualifications: Experience Requirements: 2-5 years of relevant professional experience in facility management, property services, or related field Educational Qualifications: Diploma or Bachelor's degree in Business Administration, Facility Management, Engineering, or equivalent discipline Core Competencies: Proficiency in fundamental technical skills including building systems knowledge, maintenance coordination, and facility operations software Advantageous: Experience in vendor relationship management, building management coordination, and soft services oversight including cleaning, security, catering, and ancillary support services Location: On-site –Selangor, Malaysia Job Tags: Hiring At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

This role involves overseeing daily facility operations, including managing maintenance work orders, ensuring compliance with safety standards, and coordinating various support services like pantry, cleaning, and mail distribution. The coordinator is also responsible for managing facility vendors, tracking budgets, and generating operational reports.