Dark Horse Roastery is a small independent coffee roastery nestled on a quiet working farm in South Oxfordshire, here we build relationships with dedicated coffee producers, roast, educate and supply to like-minded businesses. Our sister company Horsebox Coffee Co runs coffee bars at fixed locations, and at events which showcase and promote our coffee and our other supplier partners, whilst nurturing relationships with our coffee loving community and building our brand.
We are seeking an enthusiastic and ambitious all-rounder in operations, admin & media to join our dedicated team. This is a varied and interesting role. You will be working closely with the founder / MD, and management team across both sides of the businesses; roastery and coffee bars. You will have support and the opportunity to further develop your skills and experience from our extended team of specialist consultants (Social Media, Marketing, HR, Operations, Accountants).
To support the Roastery Manager & Horsebox manager with operations and admin to ensure the smooth day-to-day running of both businesses.
Working with the Managing director to streamline business processes in HR, Finance and Supply Chain Management.

1. Administrative Operations

• Manage daily administrative tasks (general emails, workshop bookings, customer enquires)
• Maintain business documentation, licenses, insurance, certifications ensuring they are up to date and accurate.

1. Financial Support
   · Process invoices, receipts, and track expenses using our Finance system
   · Support our accountant with bookkeeping and in preparing financial reports

2. Inventory & Supply Chain
   · Oversee all ordering and stock management at the roastery (except green coffee) to ensure stock levels are maintained

3. HR

• Ensure our HR files are kept up to date
• Track staff hours and support our accountant with the payroll processes
• Administration for our recruitment, onboarding, and training processes (including City & Guilds paperwork).

1. Compliance & Health & Safety

• Schedule / log regular equipment servicing and maintenance to ensure it is up to date

Please refer the Job description for details