POSITION DETAILS

Campus Services
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £27,166 to £28,768, with potential progression once in post to £32,145
Grade: 4
Full Time, Permanent
Closing date: 31st August 2025

REQUIRED KNOWLEDGE, SKILLS, QUALIFICATIONS, EXPERIENCE

• GCSEs at grade C/4 or above in English and Mathematics (or equivalent Level 2 qualifications)
• Evidence of literacy and numeracy
• Practical experience relevant to the role, with the ability to apply knowledge of work practices, processes, and procedures effectively
• Awareness of broader sector or commercial context relevant to the role
• Experience of promoting and supporting Equality, Diversity and Inclusion (EDI) in the workplace
• Ability to monitor and evaluate the application of EDI policies and procedures
• Awareness of issues that may impact protected groups and the ability to take appropriate action

CORE COMPETENCIES/TRANSFERABLE SKILLS

Working at this level you will be able to develop and demonstrate the following core competencies/transferable skills and will be expected to be flexible as required in supporting their department and wider University.

ROLE SUMMARY

• To work in collaboration with all departments within UoB Sport & Fitness to support business efficiency and efficacy across the business
• Deliver financial administration including invoicing, ordering and reconciliation
• Support the HR administrative needs of the business, including managing leave and sickness
• Coordinate and input bookings into the leisure management system

MAIN DUTIES

• Support line managers in processing HR matters such as annual leave and maintaining sickness records
• Collate and report on mandatory training and personal development records for all staff
• Diary coordination for the senior management team, including organisation of room bookings for meetings and taking and distribution of minutes
• Actively seeking and liaising with customers to maximise external bookings
• Coordinate and input facility bookings into the leisure management system
• Coordinate access control for performance athletes and clubs to UoB Sport & Fitness facilities
• Administrations of daily financial administration to including raising and receipting orders and credit card purchases
• Administration of regular financial processes, such as call off orders and running monthly reports
• Assumes the role of Core Systems super user, supporting and disseminating guidance across all departments
• Actively manages equality, diversity and inclusion through monitoring and evaluation and actively challenging unacceptable behaviour.
• Supports the University’s sustainability agenda through resource efficient working
• Any other duties commensurate with the grade