Job no: 528133
Work type: Staff Full Time
Location: UMass Amherst
Department: FCS Admin Services
Union: Non-Unit Non-Exempt
Categories: Administrative & Office Support

JOB SUMMARY

Under the direction of the Procurement Contracts Manager, Buyer II (Purchasing and Contracts) position is responsible for the day-to-day purchasing and contract administration of Facilities & Campus Services.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

• Two (2) years of procurement experience.
• High School Diploma.
• Demonstrated experience in word processing, database and spreadsheet computer software systems.
• Attention to detail and strong organizations skills.
• Knowledge of, and experience with, relational database systems used for tracking and reporting procurement information.
• Demonstrated experience in computer business applications, including word processing, spreadsheet and database management systems.
• Ability to solve complex problems, maintain complex records and organize information to prepare executive quality reports.
• Excellent oral, written and graphic communications skills required to provide clear and concise procurement instructions and develop well-organized and graphically pleasing formats for presenting information.
• Ability to work effectively in a large organization within established regulations, policies and procedures.
• Ability to multitask and perform in a fast-paced environment.

PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

• Experience with business activities in a construction or project environment.
• State or municipal procurement and MCPPO certification.

• Advertises and implements construction, consultant and services contracts for the Facilities & Campus Service Division.
• Assists departmental staff, consultants and campus wide staff with the State Requirements for contracting.
• Maintains, tracks, and records contract data information using word processing, database and spreadsheet software systems.
• Works in conjunction with the UPST (Unified Procurement Strategic Team) on contract administrative duties.
• Assists project managers in establishing project bid schedules and associated contract requirements.
• Maintains up to date knowledge of the state legal requirements for procurement contracts.
• Performs the purchasing data entry for the Division.
• Maintains central files: contract folder, bid book, payroll folder.
• Maintains proficiency in computer applications used by the Division for word processing and database management.
• Attend MCPPO training (Massachusetts Certified Public Purchasing Official).
• Promotes and assures continuous improvement; establishes and maintains productive relationships with a full range of personnel that reflects a strong commitment to customer service.
• Process public records request.
• Review annual prevailing wage requirements.