Buyer II (Purchasing and Contracts)

at  University of Massachusetts Amherst

Amherst, MA 01003, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate23 Jan, 2025Not Specified25 Oct, 2024N/ASoftware Systems,Written Communication,Database,Business Applications,Word Processing,Database SystemsNoNo
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Description:

Job no: 525407
Work type: Staff Full Time
Location: UMass Amherst
Department: FCS Admin Services
Union: Non-Unit Non-Exempt
Categories: Accounting/Finance/Budget, Procurement

JOB SUMMARY

Under the direction of the Procurement & Inventory Manager, this position is responsible for the day-to-day purchasing and contract administration of Facilities & Campus Services.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

  • Three (3) years procurement experience.
  • High School Diploma.
  • Demonstrated experience in word processing, database and spreadsheet computer software systems.
  • Demonstrated excellence in oral and written communication.
  • Attention to detail and strong organizations skills
  • Knowledge of, and experience with, relational database systems used for tracking and reporting procurement information.
  • Demonstrated experience in computer business applications; including word processing, spreadsheet and database management systems.
  • Ability to solve complex problems, maintain complex records and organize information to prepare executive quality reports.
  • Excellent oral, written and graphic communications skills required to provide clear and concise procurement instructions and develop well-organized and graphically pleasing formats for presenting information.
  • Ability to work effectively in a large organization within established regulations, policies and procedures.

PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, EDUCATION, EXPERIENCE, CERTIFICATIONS, LICENSURE)

  • Experience with business activities in a construction or project environment preferred. State or municipal procurement and MCPPO certification preferred.

Responsibilities:

  • Advertises and implements construction, consultant and services contracts for the Facilities & Campus Service Division.
  • Assist departmental staff, consultants and campus wide staff with the State Requirements for contracting.
  • Maintains, tracks, and records contract data information using word processing, database and spreadsheet software systems.
  • Works in conjunction with the UPST (Unified Procurement Strategic Team) on contract administrative duties.
  • Prepares written and oral presentations of contracting and purchasing process and procedures.
  • Assists project managers in establishing project bid schedules and associated contract requirements.
  • Maintains up to date knowledge of the state legal requirements for procurement contracts.
  • Performs the purchasing data entry for the Division.
  • Maintains proficiency in computer applications used by the Division for word processing and database management.
  • Maintains central files: contract folder, bid book, payroll folder.
  • Attend MCPPO training (Massachusetts Certified Public Purchasing Official).
  • Promotes and assures continuous improvement; establishes and maintains productive relationships with a full range of personnel that reflects a strong commitment to customer service.


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Logistics/Procurement

Purchase / Logistics / Supply Chain

Logistics, Purchasing, Inventory

Diploma

Proficient

1

Amherst, MA 01003, USA