JOB DESCRIPTION

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Sources, evaluates, negotiates and applies advanced techniques in the procurement of engineered equipment, spare parts for the maintenance warehouse inventory, operational chemicals, materials, supplies and contractual services for the best, overall value, while ensuring that the pricing, quality, timeliness and quantity aspects are consistent with the requirements of the company.
• Employs proactively the appropriate strategies and tactics, in developing short-term through long-term supply agreements that optimize the procurement process, economics, quality and schedule requirements; aggregates and leverages the company’s spend by way of value-added supply programs, based on spend data analysis.
• Facilitates the implementation and usage of electronic data interchange (EDI) technology with sources of supply trading partners, in conjunction with other e-procurement and innovative, automation methods to efficiently and cost-effectively replenish the maintenance warehouse spare parts inventory.
• Obtains competitive bids, quotations and proposals from suppliers where market conditions warrant or as dictated by company policies and procedures; performs bid analyses of commercially/technically complex offerings and makes recommendations for the best, overall value to meet company’s requirements.
• Liaises and collaborates with commissioned engineering firms, suppliers, contractors and coordinates the exchange of information internally/externally with appropriate parties, whenever necessary, to assist with optimum sourcing of goods, logistics and contractual services.
• Performs requisite market analysis for key commodity forecasts; monitors/evaluates risks in the supply chain and takes appropriate action to mitigate impact from any adverse price, quality or availability trends.
• Locates and pre-qualifies new sources of supply opportunities where advantageous in price, quality, availability, reliability and/or lowest total cost of ownership may be achieved; promotes a vivid sense of competitiveness, excellence, professionalism and fairness, in dealing with company’s suppliers and contractors.
• Initiates corrective action with suppliers for undesirable performance issues and notifies appropriate personnel within the company; accordingly, expedites purchase orders as may be necessary to satisfy company’s requirements.
• Establishes the commercial elements and optimum method for initiating new spare parts in the maintenance warehouse inventory.
• Conducts supplier performance reviews to assure conformance in meeting company’s current requirements, as well as existence of sound cost, quality and continuous improvement programs to meet company’s future requirements; facilitates prompt resolution of discrepancies pertaining to supplier invoices and corresponding freight bills.
• Researches product technical information to maintain a competent working knowledge of various products’ attributes; performs value analysis accordingly to satisfy the form, fit and functional requirements at lowest, total cost of ownership.
• Interacts cohesively as a team player and works collaboratively with various levels of the organization within the company; assists with functional cross-training of lower-level department members, shares expertise with others and acts in a lead capacity giving guidance as may be directed.
• Peruses contractual agreements for conformance to company’s standards prior to legal review and execution by the Purchasing Manager or designee; ensures compliance to contractual requirements for documentation (licenses, insurance coverage, ISN registration, release of liens, etc.).
• Creates purchase order confirmations electronically in company’s enterprise resource planning (ERP) software system (Oracle/JD Edwards EnterpriseOne) and/or documents procurement card transactions.
• Utilizes the company’s procurement card program for low-dollar business transactions.
• Supports all departmental and overarching strategic goals and objectives for the company.
• Performs duties and responsibilities with minimal supervision.
• Assists with other related duties and responsibilities as may be directed.

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree in Business, Engineering or Supply Management is required.
• A minimum of 6 years of progressive experience in the purchasing/supply management field for either petroleum refining, petrochemical or chemical processing industries is highly preferred.
• Must have both commercial and technical aptitude toward purchasing engineered and highly specialized equipment for these processing industries.
• Exemplary ethical standards, principles, core values and confidentiality of company information are essential.
• Requires a high degree of interpersonal skills coupled with persuasive ability, tact and diplomacy.
• Excellent oral and written communication skills are required.
• Must be proficient with use of business application software and enterprise purchasing/e-procurement software systems.
• A high level of initiative, business acumen, analytical and problem-solving skills, good organizational habits and results-driven orientation is required.

• Sources, evaluates, negotiates and applies advanced techniques in the procurement of engineered equipment, spare parts for the maintenance warehouse inventory, operational chemicals, materials, supplies and contractual services for the best, overall value, while ensuring that the pricing, quality, timeliness and quantity aspects are consistent with the requirements of the company.
• Employs proactively the appropriate strategies and tactics, in developing short-term through long-term supply agreements that optimize the procurement process, economics, quality and schedule requirements; aggregates and leverages the company’s spend by way of value-added supply programs, based on spend data analysis.
• Facilitates the implementation and usage of electronic data interchange (EDI) technology with sources of supply trading partners, in conjunction with other e-procurement and innovative, automation methods to efficiently and cost-effectively replenish the maintenance warehouse spare parts inventory.
• Obtains competitive bids, quotations and proposals from suppliers where market conditions warrant or as dictated by company policies and procedures; performs bid analyses of commercially/technically complex offerings and makes recommendations for the best, overall value to meet company’s requirements.
• Liaises and collaborates with commissioned engineering firms, suppliers, contractors and coordinates the exchange of information internally/externally with appropriate parties, whenever necessary, to assist with optimum sourcing of goods, logistics and contractual services.
• Performs requisite market analysis for key commodity forecasts; monitors/evaluates risks in the supply chain and takes appropriate action to mitigate impact from any adverse price, quality or availability trends.
• Locates and pre-qualifies new sources of supply opportunities where advantageous in price, quality, availability, reliability and/or lowest total cost of ownership may be achieved; promotes a vivid sense of competitiveness, excellence, professionalism and fairness, in dealing with company’s suppliers and contractors.
• Initiates corrective action with suppliers for undesirable performance issues and notifies appropriate personnel within the company; accordingly, expedites purchase orders as may be necessary to satisfy company’s requirements.
• Establishes the commercial elements and optimum method for initiating new spare parts in the maintenance warehouse inventory.
• Conducts supplier performance reviews to assure conformance in meeting company’s current requirements, as well as existence of sound cost, quality and continuous improvement programs to meet company’s future requirements; facilitates prompt resolution of discrepancies pertaining to supplier invoices and corresponding freight bills.
• Researches product technical information to maintain a competent working knowledge of various products’ attributes; performs value analysis accordingly to satisfy the form, fit and functional requirements at lowest, total cost of ownership.
• Interacts cohesively as a team player and works collaboratively with various levels of the organization within the company; assists with functional cross-training of lower-level department members, shares expertise with others and acts in a lead capacity giving guidance as may be directed.
• Peruses contractual agreements for conformance to company’s standards prior to legal review and execution by the Purchasing Manager or designee; ensures compliance to contractual requirements for documentation (licenses, insurance coverage, ISN registration, release of liens, etc.).
• Creates purchase order confirmations electronically in company’s enterprise resource planning (ERP) software system (Oracle/JD Edwards EnterpriseOne) and/or documents procurement card transactions.
• Utilizes the company’s procurement card program for low-dollar business transactions.
• Supports all departmental and overarching strategic goals and objectives for the company.
• Performs duties and responsibilities with minimal supervision.
• Assists with other related duties and responsibilities as may be directed