DESCRIPTION

Department – Buying
Are you highly organised, detail-driven, and excited to play a key role in bringing beautiful products to life? At Whittard of Chelsea, we’ve been curating the finest teas, coffees and hot chocolates since 1886—always with a flair for discovery and a passion for quality. Now, we’re looking for a Buying Admin Assistant to support our Buying Team in delivering exceptional product ranges that delight customers across the globe.
About the Role…
This is your opportunity to become the backbone of our Buying function—supporting product launches, sample management, and critical buying processes from start to finish. You’ll help ensure every detail is captured and every deadline is met, working closely with suppliers, internal teams, and key stakeholders across the business.
You’ll thrive in a fast-paced, creative environment, where your passion for organisation, accuracy, and teamwork will help shape the products we’re famous for. From inputting product information and managing samples to supporting tastings and campaign shoots, you’ll be at the heart of bringing new ideas to life.
This is a hybrid working role, based in our Abingdon Head Office (OX14 4SH), with a minimum of 3 days a week in the office.

• Keep Us Organised: Manage the full administration process for the buying team—including product set-up, pricing updates, range plans, and data accuracy.
• Champion Samples: Coordinate all aspects of sample management—from requesting and labelling gold seals and pre-production samples, to preparing displays for tastings, studio shoots, and internal reviews.
• Support Launches: Help track and deliver new product development by supporting critical path management, packaging approvals, and stakeholder communications.
• Be a Connector: Liaise with suppliers, warehouses, customer services and internal teams to ensure smooth handovers, problem-solving, and clear, proactive communication.
• Collaborate & Contribute: Assist the team at peak times and special events such as Store Conferences—where teamwork and flexibility are key.