C-Level Executive Assistant at Rituals

Amsterdam, North Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Time Management, Organizational Skills, Confidentiality, Communication, Event Management, MS Office Skills, Presentation Skills, AI Tools, Detail Orientation, Flexibility, Problem Solving, Team Collaboration, Proactivity, Multitasking

Industry

Personal Care Product Manufacturing

Description

Job Description We are looking for a highly proactive, resourceful and organized Executive Assistant to provide strategic and operational support at C-level. You will support our Executive Marketing Director (‘CMO’) as a trusted organizer and sounding board, and also manage the agenda of our Executive Digital Director (‘CDO’). As part of our Rituals EA community, you help coordinating company wide events. This is a career role for someone who thrives in executive support and wants to make a long-term impact. We’re looking for someone who sees this as their professional home for the coming years. Someone who loves fast-paced environments, and anticipates needs before anyone else. Your Accountabilities Executive Support: Provide full support to executive marketing director. You’re acting as a right-hand on people- and business topics and a key facilitator for the day-to-day organization and communication. You proactively prepare the executive for meetings, presentations, and critical discussions, ensuring she is well-informed and briefed. You’re also the point of contact for internal & external stakeholders, managing access and priorities. Manage calendars for both the executive marketing and executive digital director, including coordinating internal and external meetings, organizing large team or project meetings, prioritizing conflicting demands, and optimizing their time. Secretarial Responsibilities: Manage and organize calls and emails, ensuring prompt responses and action where necessary. Draft, proofread, and finalize documents, presentations, and mails on behalf of the executive. Apply the utmost discretion. Organize and coordinate travel arrangements, itineraries, and expense reports. Lead and coordinate cross-functional projects and ensure timely execution and delivery of project objectives. Coordinate MT meetings and quarterly offsite days, prepare and distribute agendas, compile pre-reads, make notes and follow up on action points. Pro-actively seek for (AI) tools to structure the day-to-day work. Since we’re growing so fast as a company, constant simplification is needed to absorb higher workload Project & Event Support: Organize and manage events for our worldwide Marketing & Digital organization, ensuring seamless execution from planning to post-event activities including effective communication about the events. As a joined effort with the total EA team of Rituals, be a part of the Rituals event team and participate in the event organization for our head-office. JOIN OUR COMMUNITY We have a community of 10 assistants that work divided over two Head Office locations (Herengracht and Keizersgracht). We work closely together on Event organization while supporting our own executive members. Qualifications High on energy and speed, low on ego and with a bit of humor. You are also 'one of a kind' because of your helicopter view and ability to make our executive member life easier. In addition, as a C-Level Executive Assistant, you are independent, used to frequent changes, and have an excellent eye for detail. Thanks to you, we grow together towards becoming the number one global luxury brand. On top of it, you have: A Bachelor's degree At least 7-10 years of experience in a high-level executive support role in Retail or Consumer goods industry, in an international setting Strong project coordinator skills, high flexibility and ability to keep deadlines on track A high level of confidentiality and discretion in handling sensitive business matters Exceptional time management and organizational skills with the ability to manage multiple priorities and deadlines Fluent in English (mastering the Dutch language would be highly preferable) Strong MS office skills, presentation making skills, experience with project tools and AI savvy Why Join Us? Join our vibrant team where your contributions will have a lasting impact. You'll be surrounded by passionate, driven colleagues who challenge the status quo. We offer a dynamic environment where your ideas are valued. We hope you can appreciate the office view on the canals as well. If you feel exited about this opportunity than we look forward to your application! Please do so, before Jan 26th. Interested? Please note that only applications via our career website can be taken into consideration. Next Steps: Recruitment will contact you for an initial conversation Participate in a series of interviews, starting with the Executive Directors for Marketing and Digital. Complete a behavioral assessment Join us! Any questions about the procedure? Please contact Recruitment via [email protected] Rituals Job Grade HO: 14 Rituals Job Family: Coordination & Support Department: Central Head Office Head Office Department: Facilities & Business Support

Responsibilities

Provide strategic and operational support to C-level executives, including managing calendars, organizing meetings, and facilitating communication. Lead cross-functional projects and coordinate company-wide events.