C004670 Principal Assistant (NS) - FRI 20 Feb at EMW, Inc.

The Hague, South Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Portfolio Support, Project Support, Ms Project, ServiceNow, Budget Management, Financial Reporting, SharePoint Administration, Data Quality, Resource Planning, Business Administration, Meeting Coordination, Customer Facing Communication, Sow Preparation, Project Planning, Risk Management, Microsoft Office

Industry

Advertising Services

Description

Deadline Date: Friday 20 February 2026 Requirement: Principal Assistant Location: The Hague, NL Full Time On-Site: No Time On-Site: 50% Total Scope of the request (hours): 1150 Required Start Date: 30 March 2026 End Contract Date: 31 December 2026 Required Security Clearance: NATO SECRET Duties & Role: Portfolio, programme and project support Makes sure that support services are delivered effectively across portfolios and projects. Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities. Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques. Offers basic advice and clarification on the development of individual project proposals. HSMO Tasks Assists to maintain information registers and makes sure data is kept up to date. Supports users in locating, saving and organizing information in line with established guidance. Escalates any concerns or issues with information handling to senior team members. Assists with straightforward data-quality activities, such as correcting file names or updating metadata. Resource Management Assists in the effective planning, coordination and control of project resources. Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met. Business administration Assists the team or manager in gathering and providing the information needed to support ongoing team processes. Helps to plan and prepare for meetings. Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity. Liaises and coordinates activities across functions. Updates and maintains office policies and procedures. Additional duties for this post: Customer-facing duties Providing information about the organisation's services, facilities, or procedures. Administrative and coordination duties Scheduling and confirming appointments, meetings, or reservations. Organising, updating, and maintaining files, records, and basic databases or spreadsheets. Preparing and internally coordinating Statements of Work (SOW) for release to agency customers. Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc. Preparing and maintaining project plans (including service now activities) Assisting in resource allocations Create, maintain and administer project plans, as needed, on behalf of Project Managers; Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects; Monitoring project performance, and approving time from resources; Maintain project portals and document libraries; Report on project status; Performs other duties as may be required. Skill, Knowledge & Experience: The candidate must have a currently active NATO SECRET security clearance Education: Bachelor's degree in either Economics, Finance, Human Resources, Business Administration, or relevant discipline with 7 years post related experience. Core Experience Areas: Portfolio/Project Support (5-7 years): Configuring MS Project/ServiceNow, planning/tracking activities, budget management, expense tracking, financial reporting, project presentations HSMO/Information Management (5+ years): SharePoint administration, data quality/metadata management, records handling, documentation/procedure writing Resource Management (4+ years): Resource planning/coordination, onboarding personnel, staffing coordination Business Administration (5+ years): Meeting coordination, cross-functional liaison, policy/procedure development, basic user training Customer-Facing Communication (8+ years): Service communication, appointment scheduling, multi-channel customer interaction, stakeholder relations Project Delivery Support (4-5 years): SOW preparation, project planning, performance monitoring, risk/change management, lessons learned Microsoft Office Automation (5+ years): Advanced Excel (budget/data analysis), Word, PowerPoint, Outlook, Teams proficiency English Communication (10+ years): Excellent spoken/written English, professional correspondence, presentations Key Soft Skills (8+ years each): Initiative & Flexibility: Problem-solving, adaptability in fast-paced environments Interpersonal Skills: Collaboration, customer-service mindset, stakeholder support Desired Skills: Social media management Personnel onboarding Expense tracking/financial admin Presentation support Procedure documentation Training delivery MS Project/ServiceNow expertise SharePoint governance knowledge

Responsibilities

The role involves providing comprehensive support across portfolios and projects, including configuring project management tools, maintaining information registers, and assisting with resource planning and business administration tasks. Additional duties include customer-facing interactions, coordinating Statements of Work, and actively contributing to project delivery activities like monitoring performance and maintaining project plans.