C004951 Senior Asset Manager (Project Support) (NS) - FRI 17 Jul at EMW, Inc.

Mons, Wallonia, Belgium -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

0.0

Posted On

06 Jul, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Support, Resource Management, Information Management, Business Administration, Stakeholder Communication, MS Project, ServiceNow, SharePoint, Microsoft Office Automation, Budgeting, Risk Management, Change Management, Process Documentation, NATO Secret Clearance, English Communication, Data Quality

Industry

Advertising Services

Description

Deadline Date: Friday 17 July 2026 Requirement: Senior Asset Manager (Project Support) Location: Mons, BE Full Time On-Site: Yes Time On-Site: 100% Total Scope of the request (hours): 720 Required Start Date: 18 August 2026 End Contract Date: 31 December 2026 Required Security Clearance: NATO SECRET Duties & Role: Portfolio, programme and project support Makes sure that support services are delivered effectively across projects Applies and recommends appropriate control solutions for planning, scheduling, and tracking project activities Configures and maintains project management tools (MS Project, ServiceNow), and provides clear guidance on related procedures, processes, and techniques Prepares presentations and supporting materials for project reviews and stakeholder updates Assists to maintain information registers and ensures data is kept up to date Supports users in locating, saving, and organizing information in line with established guidance. Escalates any concerns or issues with information handling to senior team members Assists with straightforward data-quality activities, such as correcting file names and maintaining documentation of procedures and SOPs Documents and maintains Standard Operating Procedures (SOPs) and process workflows Resource Management Assists in the effective planning, coordination, and control of project resources Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met Coordinates with Resource Managers regarding availability of resources to undertake activities on projects Business administration Assists the team or manager in gathering and providing the information needed to support ongoing team processes Liaises and coordinates activities across functions and service areas Updates and maintains office policies and procedures Customer-Facing Duties Provides information about the organization's services, facilities, or procedures to internal and external stakeholders Manages customer communication via various channels (email, phone) Responds to inquiries with professionalism, sensitivity, and reliability Administrative and Coordination Duties Schedules and confirms appointments, meetings, reservations, and travel arrangements Organizes, updates, and maintains files, records, databases, and spreadsheets in accordance with security and procedural guidelines Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management, etc. Maintains project portals and document libraries Reports on project status to management and stakeholders Performs other duties as may be required Skills, Knowledge & Experience: The candidate must have a currently active NATO SECRET security clearance Bachelor's degree in Economics, Finance, Human Resources, Business Administration, or a related field, plus 7 years of relevant post-related experience. Clear, documented evidence of experience in Portfolio/Project Support: 5–7 years supporting project planning, scheduling, tracking, reporting, budgeting, presentations, and use of tools such as MS Project and ServiceNow. Clear, documented evidence of experience in Information Management: 5+ years managing information registers, SharePoint content, data quality, metadata, records, and documentation in professional or classified environments. Clear, documented evidence of experience in Resource Management: 4+ years supporting resource planning, allocation, monitoring, warehouse coordination, and staffing availability. Clear, documented evidence of experience in Business Administration: 5+ years supporting team processes, meetings, user guidance, cross-functional coordination, procedures, and end-user training. Clear, documented evidence of experience in Customer-Facing Communication: 8+ years managing customer/stakeholder communication, appointments, service information, front-office relations, vendors, or external partners. Clear, documented evidence of experience in Project Delivery Support: 4–5 years maintaining project plans, coordinating resources, monitoring performance, managing document libraries, reporting status, and supporting risk/change activities. Clear, documented evidence of experience in Microsoft Office Automation: 5+ years using Excel, Word, PowerPoint, Outlook, and Teams, including advanced Excel for reporting, budgeting, and analysis. Clear, documented evidence of experience in English Communication: 10+ years demonstrating excellent written and spoken English, including correspondence, minutes, reports, and presentations. Clear, documented evidence of experience in Initiative and Flexibility: 8+ years showing adaptability, problem-solving, self-direction, and reliability in demanding, changing environments. Clear, documented evidence of experience in Interpersonal Skills: 8+ years collaborating effectively with internal and external stakeholders and providing responsive customer support. Additional Desired Skills Customer engagement, onboarding support, expense tracking, logistics and asset management, presentation support, process documentation, training/user support, project/resource management tools, and SharePoint governance.

Responsibilities

Provide comprehensive portfolio, programme, and project support, including planning, scheduling, and tracking activities using tools like MS Project and ServiceNow. Manage resource allocation, business administration, and stakeholder communications while maintaining project documentation and SOPs.