CAFC Temporary Procurement Specialist at Grey Street Consulting LLC

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Federal Contracting, Procurement, Contract Management, Purchase Orders, Financial Management Systems, Microsoft Office, Organizational Skills, Communication Skills, Vendor Negotiation, Compliance, Audit Support, Documentation, Travel Authorization, Vendor Evaluation, Inventory Management, Confidentiality

Industry

Business Consulting and Services

Description

Description Grey Street Consulting, LLC (Grey Street), a leading small business provider of procurement operational support services to Federal civilian and defense agencies, is seeking to hire a Temporary Procurement Specialist to support our prospective client within the United States Court of Appeals for the Federal Circuit. This position is to be performed full-time onsite in NW Washington, DC. Essential Duties and Responsibilities Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services. Process purchase orders for goods and services from government and non-government sources using the judiciary's financial management system. Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing deobligations as required. Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed. Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures. Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests. Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law. Develop and maintain tracking systems for funds commitments, obligations, deobligations, and expenditures. Track and process subscription renewals, cancellations, and transfers. Review and process travel authorizations, obligate travel funds, and approve central court travel requests. Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services. Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements. Coordinate with selected vendors on supply and delivery of purchased items. Track delivery of goods and services, following up on outstanding orders to ensure timely receipt. Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance. Negotiate with vendors for optimal pricing on contracted services and purchases. Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days. Track and follow up on all items requiring additional action until fully resolved. Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards. Prepare procurement reports for management review. Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property. Maintain records of procurement activities. Reconcile financial accounts related to procurement activities. Ensure separation of duty practices in procurement activities. Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures. Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements. Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process. Requirements Job Requirements and Experience Must have at minimum five (5) years of progressively responsible federal contracting experience that demonstrates the knowledge, skills, and abilities to successfully perform the duties of the position. Must have a high school diploma or general educational development (GED) equivalency. A bachelor's degree in business administration, public administration, finance, or accounting is required. Demonstrated knowledge of federal procurement regulations, the Guide to Judiciary Policy, and federal appropriations law. Experience processing purchase orders and managing procurement activities in a federal government environment. Proficiency with financial management systems and Microsoft Office applications. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to work independently and manage multiple priorities in a fast-paced environment. Hold an active Secret security clearance. Contractor staff will perform work during the hours agreed upon by the Contractor and the Court. A typical work schedule is defined as Monday through Friday, from 8:00 AM to 5:00 PM. All hours shall be worked onsite. No remote work will be permitted for this position. ADA Requirements Operate a PC and phone in an office environment. Work in a primarily sedentary position. Perform some bending, light lifting, and carrying of equipment may be required. Any additional office equipment that is required by the position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status. About the United States Court of Appeals for the Federal Circuit As one of only two Article III federal appellate courts with national jurisdiction, the U.S. Court of Appeals for the Federal Circuit adjudicates appeals from federal trial courts and federal agencies around the country in a variety of subject areas, including patents and trademarks, international trade, monetary claims against the United States government, federal personnel decisions, veterans' benefits, and government contract disputes. About Grey Street Consulting, LLC Grey Street is a small, federal contracting firm. Founded in 2015, Grey Street has already established itself as a leading small business provider of federal human resources (HR) services. Grey Street provides staff augmentation support to numerous federal agencies including but not limited to the U.S. Departments of Transportation (DOT), Health and Human Services (HHS), Energy (DOE), Labor (DOL), and Homeland Security (DHS) just to name a few. Our approach to the delivery of professional services is rooted in our deep subject matter expertise and supported by our ability to effectively manage our client’s needs and expectations while delivering measurable results. Grey Street offers a robust benefit package which includes comprehensive medical, dental, and 401k with a guaranteed match!! To learn more about Grey Street click here: https://greystreet-consulting.com/

Responsibilities

The Procurement Specialist will serve as a contracting officer responsible for purchasing supplies, equipment, and services, managing contracts from initiation through closeout. They will also ensure compliance with procurement policies and maintain comprehensive procurement documentation.