JOB DESCRIPTION:

The OATH Trials Division seeks to hire a full-time Calendar Unit Clerk who will provide administrative support on a daily basis for the Calendar Unit, which schedules cases for the judges’ trials and conferences and must maintain accurate data entries.
Specific duties will include, but are not limited to:
Conducting intake of newly filed agency petitions;
Corresponding with agency representatives, attorneys, and pro se respondents;
Responding to inquiries about scheduling and other Trials Division procedures;
Assisting with the transition back to in-person proceedings;
Preparing all written materials accurately and with correct spelling and grammar;
Performing data entry, scanning, and filing electronic documents into the agency’s database;
Producing the daily and weekly calendar and coordinating the individual judges’ Outlook calendars;
Running data reports from the database;
Scheduling conference calls and videoconference sessions (currently via Webex) with multiple parties;
Using agency recording software and headphone equipment;
Proof-reading, correcting data reports and correspondence in accordance with instructions;
Preparing and distributing correspondence using email or mail;
Creating and maintaining case files electronically and/or in paper form;
Screening all calls and emails for the judges; and
Providing support for all other related support functions and tasks assigned.
The candidate must be capable of exercising sound judgment under supervision, maintain the confidentiality of sensitive investigative and adjudicatory information, and must be a strong team player.

MINIMUM QUALIFICATIONS

Qualification Requirements
1. Graduation from a senior high school or evidence of having passed an examination for a high school equivalency diploma and three (3) years of satisfactory, full-time experience in stenographic work; or a satisfactory equivalent; and
2. Ability to take dictation at the rate of 90 words per minute and type a minimum of 45 words per minute.

PREFERRED SKILLS

• Knowledge of Microsoft Word, Excel, Outlook, Webex, Teams, Zoom. - Office experience as well as demonstrable background dealing with members of the public. - Excellent oral and written communication skills. - Familiarity with and/or ability to learn legal case management databases like Law Manager is a plus.

Please refer the Job description for details