Call Center Representative at New York Psychotherapy and Counseling Center

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

23.0

Posted On

12 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Customer Service, Call Center Experience, Appointment Scheduling, Documentation, Multi-tasking, Detail-oriented, Team Player, HIPAA Compliance, Software Proficiency, Crisis Management, Communication, Problem Solving, Time Management, Client Support, Data Entry

Industry

Hospitals and Health Care

Description

Company Description Named City and State's Top Place to Work in NY (2025) — Join a mission-driven mental health leader serving 15,000+ clients each month! Celebrating over 50 years of excellence, New York Psychotherapy and Counseling Center (NYPCC) is a leader in community mental health, serving over 15,000 clients each month across four locations. We operate the largest mental health clinic in New York State and are committed to innovation and Caring for the Community through both in-person and telehealth services. NYPCC is proud to be certified as a Platinum Bell Seal organization by Mental Health America — the highest distinction for workplace mental health. We were also named one of the Top Places to Work in New York in 2025, reflecting our commitment to supporting, valuing, and investing in our dedicated team through competitive compensation, excellent benefits, and a mission-driven culture. Why Work at NYPCC: We Pay Down Your Student Loans! Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan with Match! Continuing Education Opportunities Available Professional Development through NYPCC Academy Amazing Workplace Culture Job Description Answer all inbound calls with professionalism and customer service framework communication. Following up with all inbound calls by finding a resolution, documenting/relaying messages, and/or handling soft transfers as needed Assist with appointment scheduling related calls, follow up on missed appointments and confirmation calls (outbound calls) Triage all calls & callers to determine if it is a request/inquiry, complaint or grievance, to escalate, resolve and conduct service recovery. Identify and escalate emergency distress and/or client safety concerns calls to Senior Clerical for guidance or further escalation to management and/or clinical supervisors. Document and complete Call Center Form for data call log. Fulfill surveys/reports issued by Call Center Supervisor as needed. Complete Call Center task assignments provided by management team Maintain consistency with achieving daily/weekly phone operations and performance metrics and goals. Maintain confidentiality and always comply to HIPAA regulations. Assist with intake calls for case management as needed for coverage and staff call outs. Provide support to the clinical team and chart maintenance as needed. Perform other duties and tasks as assigned by Senior Clerical Team Perform other related duties and tasks as assigned by the Call Center Supervisor. Qualifications Must be fully Bilingual in English and Spanish Must have 1 to 2 years of Call Center Representative experience in a fast paced office, preferably in medical or community mental health office, is required High School Diploma or equivalent is required Must be proficient in MS Office (Outlook, Word, and Excel) Must have the ability to learn new software Possesses the personality and demeanor to work with difficult clients Must be detail-oriented and have the ability to multi-task Must be a team player Thrives under pressure in an outpatient client environment 1 form of picture ID (non-expired) Unexpired passport: OR Driver’s License AND Social Security Card; OR State ID Card AND Social Security Card Additional Information This is a FULLY REMOTE POSITION Schedule Options: Tues-Sat Sun-Thurs Must be willing and able to travel to Bronx clinic for a 30 day onsite in person training period before transitioning into fully remote. MUST LIVE IN THE TRI-STATE AREA The ideal candidate for this position possesses a personal presence characterized by a sense of honesty, integrity, and care with the ability to inspire and motivate others to promote the mission, vision, goals, and values NYPCC Has the ability to self-care and cope with mental and emotional stress related to the position, function independently, have flexibility, consistency, and professionalism. Can develop and sustain safe, positive, and productive work habits and demonstrate compliance with NYPCC policies and procedures. Salary: $20.00 - $23.00 per hour Compensation commensurate with experience and qualifications. NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission. NYPCC is an Equal Opportunity Employer All your information will be kept confidential according to EEO guidelines. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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Responsibilities

The Call Center Representative is responsible for answering inbound calls, providing customer service, and resolving inquiries. They will also assist with appointment scheduling and document call logs while maintaining confidentiality and compliance with HIPAA regulations.