Call Center Specialist at Oregon Health & Science University

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Meal Order Taking, Data Entry, Diet Verification, Conflict Reconciliation, Arithmetical Computation, Customer Service, Inquiry Response, Communication, Reporting, Multitasking, EPIC System, CBORD Software, High Volume Phone Handling, Service Recovery

Industry

Higher Education

Description

Department Overview The Call Center Communication Specialist receives and documents meal orders from patients and visitors in the call center according to established procedures and enter them directly into the Food & Nutrition Services computer system. The specialist will verify appropriate foods meet diet order parameters, discuss options with patient/family, maintain service expectations, and participate in conflict reconciliation between physician ordered diet and patient preferences. Perform arithmetical computations for tube feeding/infant formula. This position will also respond to inquiries from patients and staff about the OHSU Room Service Program and services, direct inquiries as necessary, explain processes and procedures to customers and provide information about services available. Relief employees must be available to work at least four (4) days per pay period as determined according to the department needs Function/Duties of Position Obtains meal orders from patients and visitors via the telephone and transposes meal orders into CBORD computer system. Verifies meal orders meet diet order parameters using the EPIC system. Accesses EPIC Medicine Administrative Record to see if patient’s medication has significant food interaction, and, if so, notifies nursing staff. Processes diet requisitions. Documents required information accurately, efficiently and consistently. Processes reports that compare food ordered with meal order. Adds, deletes, or changes information on manual or computerized system to maintain accurate, complete, and current information. Coordinates Communication Center processes with Production, Tray line and Meal Service Associates. Communicates with employees in other departments effectively. Responds to inquiries from patients and staff about OHSU room service program and services; directs inquiries as necessary; explains processes and procedures to customers; provides information about services available; receives incoming calls and routes to appropriate staff. Required Qualifications An associate’s degree or certification in general office occupations or office technology and 1 year of experience in a call center or customer service position; OR A bachelor's degree and 6 months of experience in a call center or customer service position; OR equivalent education and experience. Experience in call center or customer service. Experience in food service or food related industry. Job Related Knowledge, Skills and Abilities (Competencies): Knowledge of the English Language sufficient for telephone communication and written communication with patients and staff. Ability to perform mathematical calculations: addition, subtraction, multiplication and division with the aid of a calculator. Must be able to work in a fast paced production office environment, provide excellent customer service and service recovery with patients and patient families directly throughout the shift. Ability to handle high volume phones during peak meal times, manage other tasks throughout the day i.e. doing reports, entering menus, enter all nutrition products and supplements. Ability to multitask and use multiple software/applications at the same time. Preferred Qualifications Knowledge of EPIC electronic medical record and foodservice computer software system CBORD or other. Knowledge of percentages and fractions. Additional Details Monday – Sunday 6:00 am – 9:00 pm; schedule varies; will be in room with 4-5 other call center associates; noise related to printers and phone calls. Why apply to OHSU? We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu

Responsibilities

The specialist receives and documents meal orders from patients and visitors via telephone, entering them into the Food & Nutrition Services computer system while verifying orders meet diet parameters. This role also involves responding to inquiries about the Room Service Program, explaining procedures, and coordinating communication center processes with production and service associates.