Campaign Coordinator and Prospect Researcher at Vizcaya Museum and Gardens Trust Inc

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

68000.0

Posted On

29 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Campaign Coordination, Prospect Research, Donor Engagement, Database Management, Analytical Skills, Interpersonal Skills, Writing Skills, Attention to Detail, Collaboration, Self-Directed, Confidentiality, Fundraising Principles, Communication, Flexibility, Microsoft Office, Research Methodologies

Industry

Museums;Historical Sites;and Zoos

Description

Description Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida (www.vizcaya.org). Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Our vision is to position Vizcaya as an enduring, inclusive, and innovative place that inspires people to embrace the cultural vitality and environmental sustainability of the world around us. This is an exciting time to join Vizcaya Museum and Gardens. Vizcaya is preparing for a transformational comprehensive campaign to support annual giving, endowment growth and capital projects across the campus totaling more than $100 million in need. Among the most highly anticipated initiatives is underway is the revitalization of Vizcaya Village, the original working farm of the estate. This ambitious restoration project will enhance the visitor experience, expand educational and agricultural programming, and restore historic buildings and landscape features for public access. The Village Revitalization represents a once-in-a-generation opportunity to tell Vizcaya’s full story and establish a cultural hub for future generations. The Campaign Coordinator and Prospect Researcher provides essential fundraising and operational support for the Campaign fundraising efforts. Working collaboratively across the Advancement team, this newly created role combines prospect research expertise with coordination of Campaign engagement activities, serving as a key support partner in reaching the Advancement team’s annual strategic goals. This position will also play a critical role in supporting Campaign planning and execution during this exciting period of institutional growth. The position is on the Advancement Team and reports to the Director of Advancement Operations and Campaigns. Essential Functions Campaign Coordination and Administration Coordinate leadership briefings, meetings and tours for donors, prospects, and key stakeholders. Maintain accurate and up-to-date donor and prospect records in the Veevart database. Support campaign logistics including tracking progress toward goals, preparing materials, and coordinating donor recognition. Prepare clear campaign reports for leadership and the Board such as dashboards and progress updates. Support Campaign communications in partnership with Advancement colleagues. Provide administrative support for Campaign activities and perform other related duties as assigned. Prospect Research and Identification Conduct prospect research to identify, qualify, and cultivate potential major gift donors including individuals, corporations, and family foundations. Use iWave and other analytics tools to complete wealth screenings, capacity ratings, relationship mapping, and donor propensity analysis. Assess high-net-worth individuals’ philanthropic interests, giving capacity and readiness to give. Provide recommendations to support new prospect assignments and pipeline prioritization. Partner with the Director of Corporate, Foundation and Government Relations to support research and prospect development. Portfolio Support and Relationship Management Assist the Chief Advancement Officer with portfolio management, meeting preparation, and donor engagement planning. Staff donor portfolios for the Chief Advancement Officer, Executive Director/CEO and Board Chair including scheduling meetings and preparing briefing materials. Track moves management to support strong major gift and principal gift pipelines. Work with Advancement team members to support donor engagement planning and coordination. General Responsibilities Achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan. Help to sustain and grow Vizcaya’s revenues and participate in pursuing funding opportunities. Proactively promote communication, collaboration, and customer service. Engage in internal committees as appropriate and complete assigned tasks in a timely manner. Create and manage your budget; understand and comply with Vizcaya’s policies and procedures. This job description is not designed to be comprehensive; duties, responsibilities and activities may change at any time with or without notice. Requirements Position Requirements At least 3-5+ years of work experience as a Campaign Coordinator or Prospect Researcher. Bachelor’s degree in nonprofit management, communications, or a related field. Analytical skills with current knowledge of prospect research methodologies, donor cultivation practices, and fundraising principles. Experience with donor database systems and prospect research tools. Positive attitude, strong interpersonal skills, excellent writing skills, and attention to detail. Flexibility and commitment to collaboration. Ability to be self-directed, curious, and work independently to meet deadlines. Maintain confidentiality of sensitive donor information and adhere to ethical standards in fundraising and prospect research. English fluency. Proficiency with Microsoft Office. Factors Vizcaya Will Consider When Evaluating Applicants and Determining Compensation Additional relevant work experience, training, internship, and education. Certification in prospect research (CFRE, APRA or similar credentials). Familiarity with iWave and prospect analytics platforms. Proficiency with AI tools for research, data analysis, and productivity enhancement. Experience in cultural organizations, museums, or historic sites. Experience supporting comprehensive or capital campaigns. Experience with Veevart, Salesforce or comparable donor database systems. Spanish, Haitian Creole and other language skills. Compensation Vizcaya Museum and Gardens offer competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. Salary will be based on the selected candidate’s experience and skills. The anticipated compensation is approximately $57,000 for someone meeting the requirements of the position to approximately $68,000 for someone exceeding them. Work Environment/Physical Demands The majority of work is done in an office setting, with some interaction with donors, prospects, community members, partners, vendors, and other constituents on and off site. Vizcaya is a non-smoking environment. Occasional lifting of materials up to 25 pounds may be required for event setup and coordination. Position Type/Expected Hours of Work/Schedule This is a full-time (40 hours per week), exempt position, typically Monday-Friday. This is a hybrid position with a combination of on-site and remote work. Periodic evening and weekend work is required. To Apply Please submit a resume and a cover letter expressing your interest in this position to: https://vizcaya.org/about/careers/ Equal Opportunity Employer Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board, and volunteers reflect our community’s diversity. Vizcaya welcomes applicants from groups that are underrepresented in cultural organizations and seeks to recruit, develop and retain a diverse workforce. Vizcaya Museum and Gardens is an equal opportunity employer. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law. Updated January 28, 2026

Responsibilities

The Campaign Coordinator and Prospect Researcher provides essential fundraising and operational support for the Campaign fundraising efforts, coordinating activities and conducting prospect research. This role is crucial for supporting campaign planning and execution during a period of institutional growth.