Job no: 545266
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

POSITION SUMMARY

Join Our Team as a Campus Care Coordinator/Supplier Maintenance Technician!
Are you detail-oriented and passionate about process improvement? As a Campus Care Coordinator/Supplier Maintenance Technician, you’ll play a crucial role in maintaining and enhancing our Supplier File, ensuring timely processing of agreements and payments.

DEPARTMENT SUMMARY

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller’s Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and the University Bursar’s Office.
The Procure-to-Pay (P2P) department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. Under the direct supervision of the Director, the P2P department endeavors to be an organization of highly trained procurement and payables professionals dedicated to delivering value-added, proactive, and solution-oriented service that consistently exceeds customer expectations. The P2P Team consists of a Director, Associate Director, 2 Contract Administration Managers, Accounts Payable Managers,, Campus Care Team Lead, Administrative Support Coordinator, Campus Care Specialist, Campus Care Coordinator/Supplier Maintenance Technician, 9 Buyers, and 7 Accounting Technicians.
For more information regarding the Procure-to-Pay department, click here.

EDUCATION AND EXPERIENCE

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities.

KEY QUALIFICATIONS

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices, and ability to apply accounting procedures and practices to the analysis of basic accounting problems, analyze and interpret accounting data.
• Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.
• Ability to interpret and understand how information contained in the supplier file extends to other processes and departments (for example, tax data collected to meet the 1099 filing requirements).
• Prior experience with ServiceNow is preferred.
• Prior experience with supplier setup is preferred.
• Understanding of tax withholding requirements is preferred.
• Prior experience with Oracle eBusiness Suite in a procure-to-pay module is preferred.

• Supplier File Management: Add new suppliers, update existing records, and manage banking and tax withholding information.
• Process Improvement: Continuously enhance Supplier File processes for efficiency.
• Support & Backup: Assist with incoming P2P inquiries and serve as a backup for the Campus Care Specialist.
• Clerical Support: Provide essential clerical support for the general office and take on additional duties as needed.