Campus Coordinator at Fueling Brains & Academies

Calgary, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

0.0

Posted On

02 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Organization, Time Management, Digital Systems Navigation, Customer Service, Interpersonal Skills, Confidentiality, Adaptability, Problem-Solving, Scheduling, Billing, Procurement, Compliance Tracking, Vendor Communication, Logistics Coordination

Industry

Higher Education

Description

Overview The Campus Coordinator serves as the front-facing ambassador of Fueling Brains Academy—ensuring a seamless experience for families, staff, and visitors from the moment they walk through our doors. This individual will be the central point of coordination across all campus systems, ensuring that administrative, communication, and operational functions are executed with efficiency, accuracy, and care. A strong communicator and detail-oriented professional, the Campus Coordinator creates a welcoming, organized, and responsive environment, supporting the Center Director in the day-to-day management of campus operations. They help ensure that families feel informed and supported, staff are equipped to do their best work, and every system—from scheduling to billing—runs smoothly in the background. This is a high-visibility role that sets the tone for the campus. While experience in early childhood education is not required, success in this role requires a strong administrative background, excellent people skills, and confidence in using digital systems. Essential Duties and Responsibilities: Welcome and assist all visitors, families, and vendors in a professional and warm manner; act as the go-to resource for parent inquiries and day-to-day needs Maintain a calm, organized front-of-house presence, ensuring that the reception and entry experience reflects our brand and values Oversee administrative processes including scheduling, billing, procurement, and compliance tracking using campus systems and tools Serve as a systems navigator—ensuring that records for children, families, and staff are kept up-to-date and maintained accurately Support daily campus operations by coordinating logistics, assisting with staff scheduling, ordering supplies, and managing vendor communication Help plan and coordinate family tours, events, and meetings, acting as a bridge between the Center Director, team members, and families Ensure that communications are timely and professional, using phone, email, and digital tools as appropriate Provide real-time support to the campus team when unexpected needs arise—offering flexibility, discretion, and problem-solving on the spot Contribute to a safe, respectful, and joyful atmosphere, helping uphold a positive culture within the campus Preferred Skills & Qualifications Education: Diploma or post-secondary education in Business Administration, Office Management, or a related field Experience: 2+ years of experience in administrative, office coordination, or operational support roles Prior experience in a school, medical, or service-based environment is an asset Experience using digital tools and administrative systems (e.g., CRM, billing platforms, scheduling tools) Key Skills: Exceptional organization and time-management skills Strong written and verbal communication Tech-savvy with ability to quickly learn and navigate multiple systems Professionalism and confidentiality in handling sensitive information Customer service mindset and strong interpersonal skills Adaptability and willingness to assist in varied tasks within a fast-paced environment Work Environment Requirements On-site role at a Fueling Brains Academy location in Calgary, AB Active participation in a dynamic educational setting, with occasional interaction with children and families Ability to assist with light lifting, organizing, or movement of materials/supplies Comfortable working collaboratively with teaching and operational teams Comfortable working in a fast-paced, dynamic environment with children of varying needs. Additional Requirements Current First Aid & CPR Certification (or willingness to obtain upon hire). Criminal Record Check & Vulnerable Sector Check (completed within the last 6 months). Commitment to Fueling Brains Academy’s mission of fostering early childhood development through play-based and executive function-focused learning. We thank all applicants for their interest. Please note that only those applicants for further consideration will be contacted. Fueling Brains Academy is an equal opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We believe that a strong focus and commitment to diversity and inclusion enables us to truly make early childhood education an enabler for wide-reaching change. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Location Calgary, Alberta Department Fueling Brains Employment Type Full-time, hourly Minimum Experience Experienced

Responsibilities

The Campus Coordinator acts as the front-facing ambassador, ensuring a seamless experience for all stakeholders by managing administrative, communication, and operational functions with efficiency and care. This role involves overseeing daily campus systems like scheduling and billing, maintaining a welcoming front-of-house presence, and supporting the Center Director in general operations.