Campus & Office Operations Manager (f/m/x) at CODE Education GmbH

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

46800.0

Posted On

08 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Operations, Vendor Management, Health and Safety Compliance, Space Planning, Budget Management, Inventory Control, Event Logistics, Problem Solving, English Communication, AV Systems Knowledge, Hospitality Management

Industry

E-Learning Providers

Description

About the Role Keep CODE's campus safe, functional, clean, and inspiring for everyone, every day. As the hands-on operational presence on the ground, you run daily campus operations and facilities, ensure spaces are consistently ready for teaching and events, and help our single campus remain a welcoming home for the community and a strong reflection of CODE’s brand and values. A core part of this role: you genuinely love when things are in order—you regularly walk the campus to make sure spaces look spotless, storage is organized, and everything is neat, labeled, and easy to find. MAIN RESPONSIBILITIES Workplace Experience & Daily Campus Standards (Campus + Team Office) Own the day-to-day workplace experience across campus and the team office: spaces are welcoming, spotless, well-stocked, and ready to use. Run daily walkthroughs to proactively spot and resolve issues (cleanliness, presentation, supplies, layout, safety). Set clear shared-space standards (meeting room resets, kitchen etiquette, storage rules) and keep them easy to follow. Own storage and inventory basics: storages are neat, categorized, labeled, and supplies/consumables (cleaning, kitchen, office) are stocked and stored logically and safely. Ensure teaching, meeting, and event spaces are “ready to start” (setup/reset, signage, Maintain lightweight documentation (checklists, SOPs, escalation paths) and drive continuous improvement based on feedback and recurring issues. Campus Operations and Facilities Oversee the smooth functioning of all campus facilities and building services in coordination with building management. Coordinate maintenance, repairs, cleaning, and facility improvements with vendors and service providers, including issue tracking and quality control. Manage campus-related vendors and service providers, and support alignment of contracts, improvements, and budgets with financial plans. Space Planning and Campus Extension Plan and execute larger campus projects (e.g., renovations, reorganizations, new setups). Contribute to data-driven campus layout planning. Reorganize and upgrade rooms and common areas to improve flow, capacity, and usability. Health, Safety, and Compliance Plan, implement, and monitor health and safety regulations, audits, and emergency plans. Ensure compliance with health, safety, and accessibility requirements through regular checks, documentation, and communication. Reception and Mail Work together with our reception team to coordinate and improve entry policies, visitor access, and logging. Collect and distribute mail and packages. Oversee inbound and outbound mail and parcels: receiving, sorting, distribution, and preparing/sending post. Infrastructure and Logistical Support for Events Collaborate with the Event Team to ensure all events have the necessary technical and logistical Infrastructure. Coordinate facilities readiness with clear, reliable turnaround. REQUIREMENTS Essential Solid experience (3-5+ years) in campus or office operations, hospitality, or facilities management. Proactive, structured, and hands-on approach, comfortable combining planning with daily operational tasks. Experience coordinating and negotiating with vendors and external teams. Solid understanding of health and safety standards, audits, and compliance. Strong organizational and problem-solving skills with attention to detail. Excellent English communication skills; German is a plus. Preferred (not required) Safety Officer (Sicherheitsbeauftragte) certification, or willingness to obtain it. Experience managing budgets and vendor contracts. Basic knowledge of campus and office technology, such as AV systems, monitors, TVs, projectors, and conference setups Experience in higher education or co-working environments. Space planning or facility design experience. What you can expect: One-year fixed-term contract Full/Part-time position Campus located in lively Neukölln—work in one of Berlin’s most dynamic neighborhoods Responsible role in a motivated and supportive team Modern work environment with flexible hours and remote work options 25 days of annual leave (20 statutory + 5 extra from us) Retirement & pension plans to help you plan for the future BVG ticket benefit: 5% discount plus an additional €15 monthly contribution from CODE Access to Masterplan learning platform for professional growth Summer and winter employee events for team bonding and fun 10 sessions per year with Nilo.Health for your mental wellbeing Contact Information About us CODE is a private state-recognized and accredited university of applied sciences that is embedded into the vibrant network of Berlin’s digital economy. At the core of our study programs is a self-directed project-based learning concept. Together with a network of partner organizations, our goal is to provide students with practical, real-world, and digitally-oriented education and the ability to face the technological and social changes and challenges of tomorrow. About Working At CODE: CODE’s atmosphere is creative and dynamic, with an international team in the heart of Berlin. We value your strengths and will support you in your professional development as well as provide fair compensation and some fun additions. Most importantly, joining CODE means being a part of a passionate team that is shaping the future of higher education. CODE aims to be a place where everyone feels able to be themselves and do their best in an inclusive and respectful working environment, and where all team members can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of color, LGBTQIA+ and those with disabilities. We value diverse backgrounds and believe they are integral to our growth and development as an institution.

Responsibilities

Manage daily campus and office operations to ensure spaces are clean, functional, and ready for teaching and events. Oversee facility maintenance, vendor contracts, health and safety compliance, and space planning projects.