JOB DESCRIPTION:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

DUTIES and RESPONSIBILITIES:

• Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain school calendar of events.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Order and maintain inventory of office supplies and program equipment.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for appropriate staff.
• Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality of information.
• Regular attendance.
• Other duties as assigned.

EXPERIENCE:

• One to three years secretarial experience

EDUCATION/CERTIFICATION:

• High school diploma or GED

SPECIAL KNOWLEDGE/SKILLS:

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

• Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members.
• Compile, maintain, and file all reports, records, and other documents as required.
• Update handbooks, policy manuals, and other documents as assigned.
• Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Maintain school calendar of events.
• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Order and maintain inventory of office supplies and program equipment.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for appropriate staff.
• Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to staff.
• Assist students, teachers, and parents as needed.
• Maintain confidentiality of information.
• Regular attendance.
• Other duties as assigned