Canal Convergence Public Art Coordinator at Scottsdale Arts

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jul, 26

Salary

25.0

Posted On

17 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Public art coordination, Event logistics, Budget management, Vendor management, Artist relations, Site safety compliance, Cross-departmental collaboration, Problem solving, Communication, Microsoft Office, Asana, Installation supervision, Creative planning, Financial reconciliation

Industry

Non-profit Organizations

Description

Description SUMMARY The Canal Convergence Public Art Coordinator is responsible for the end-to-end project management and execution of temporary, light-based public art installations for the annual Canal Convergence event. This role partners closely with the Deputy Director to deliver a high-quality, immersive arts and entertainment experience by coordinating artwork production, installation, event logistics and implementation, and cross-departmental collaboration. The Canal Convergence Event Coordinator serves as a key liaison between artists, internal teams, contractors, and vendors to ensure projects are completed on time, on budget, and aligned with the artistic vision of the event. ESSENTIAL FUNCTIONS: (Under direction of supervisor) Project & Artwork Coordination · Manage the full lifecycle of assigned temporary public art installations, including planning, fabrication oversight, logistics, installation, public engagement, maintenance, and de-installation. · Coordinate artists' communications from selection through execution, ensuring clarity of expectations, timelines, and deliverables. · Oversee artwork shipping, storage, and site placement logistics in alignment with site constraints and safety requirements. · Monitor project timelines and budgets, proactively identifying risks and implementing solutions to ensure successful delivery. Curation & Artistic Coordination · Support the Deputy Director in the curatorial process, including artist research, artwork selection, and site placement strategy. · Contribute to the development of a cohesive artistic vision by evaluating feasibility, audience engagement, and spatial considerations. · Build and maintain relationships with local, national, and international artists to expand the event’s creative network. Event Operations & Cross-Functional Collaboration · Collaborate with internal departments (Marketing, Development, Production, and Operations) to ensure seamless integration of artwork, programming, and event logistics. · Partner with marketing and communications teams to develop accurate and compelling content for web, social media, press, signage, and collateral materials. · Support overall event operations, including on-site coordination, troubleshooting, and real-time problem solving during installation and event days. Vendor & Contractor Coordination · Source, coordinate, and manage vendors, contractors, and installation crews, ensuring work is completed within scope, timeline, and budget. · Obtain and evaluate bids, rental quotes, and service agreements as needed. · Ensure compliance with safety standards, permitting requirements, and site regulations. Staffing & On-Site Leadership · Assist in recruiting, hiring, and training temporary event staff. · Provide on-site supervision and direction to staff, volunteers, and installation teams during event build and activation. · Foster a collaborative, solutions-oriented environment during high-pressure event timelines. Administrative & Financial Support · Track and reconcile project budgets, process invoices, and maintain accurate documentation. · Support grant applications, sponsorship materials, and reporting by contributing project details and outcomes. · Maintain organized project records, timelines, and communication logs. Creative Planning & Organizational Contribution · Contribute to brainstorming and long-term planning for future Canal Convergence events and related programming. · Participate in fundraising and donor engagement activities as needed. Performs other duties as assigned to support the success of the event and the organization. Requirements QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education: · Bachelor’s degree in Arts Administration, Event Management, Fine Arts, or a related field preferred. · Equivalent combination of education and relevant experience considered. Experience: · 3-5 years of experience in event productions, public art coordination, project management, or a related field. · Demonstrated experience managing complex, multi-stakeholder projects with tight timelines and budgets. · Experience working with artists, fabricators, or creative teams strongly preferred. · Background in outdoor events, festivals, or public-facing cultural programming highly desirable. Attributes: · Strong project management skills with the ability to manage multiple priorities simultaneously. · Excellent communication and relationship-building skills and ability to work effectively with artists, vendors, and cross-functional teams. · Highly organized with a strong attention to detail and follow-through. · Creative thinker with an appreciation for contemporary public art and audience engagement. · Ability to problem-solve quickly and effectively in dynamic, fast-paced environments. · Financial acumen with experience tracking budgets and managing expenses. · Proficiency in Microsoft Office, Asana, and/or other project management tools. Experience in design or creative platforms is a plus. · Ability to work independently and collaboratively with a high degree of initiative. Work Environment: · This role operates in both office and outdoor event environments, including extended periods on-site during installation and event days. · Requires flexibility to work evenings, weekends, and extended hours leading up to and during the annual event. · Ability to lift and move materials up to 45 lbs. · Must be able to work in varying weather conditions · This position is regularly required to use hands to finger, handle, or feel. · Required to stand on a frequent basis, with walking and sitting as part of daily function. Must be able to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk and hear. · Specific vision abilities required for the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. · Must be able to work at heights over 8 feet and occasionally work on the canal (waterway on dock floats). Exposure to moving mechanisms, high, precarious places. Other requirements: · Must be age 21 or older. · Must possess a valid driver’s license and driving record which is acceptable to the organization’s insurance carrier. · Use of and operations for scissor lifts, forklifts and aerial lifts. Forklift and aerial lift training can be provided.

Responsibilities

The Public Art Coordinator manages the end-to-end lifecycle of temporary light-based art installations, including fabrication, logistics, and on-site implementation. They serve as a primary liaison between artists, vendors, and internal teams to ensure projects are delivered on time and within budget.