ABOUT THE ROLE

We’re looking for a highly organized, detail-oriented professional to support our Capital and Construction team. Reporting to the Supervising Engineer, you’ll play a key role in ensuring projects run smoothly by providing vital administrative, clerical, and accounting support.

WHAT YOU’LL DO

• Prepare and post accounting entries for project transfers and end-of-month entries.
• Generate monthly reports in coordination with the Supervising Engineer.
• Track outstanding accounts and highlight delayed payments for necessary action.
• Document and maintain minutes of meetings, including summaries of pending tasks.
• Monitor group communications and ensure the appropriate personnel address requests.
• Manage bi-weekly time entries for the Engineering Department.
• Process purchase requests and liaise with the Purchasing department for order completion.
• Keep track of active and archived purchase orders, maintaining digital records.
• Prepare tender documentation and ensure timely receipt of tenders.
• Keep digital records on contractors, including safety qualifications, labor competency, and equipment details.
• Review contractor invoices for consistency with rates and purchase/tender documents, communicating with contractors as necessary.
• Assist Project Leaders throughout the work order process, from initiation to completion.
• Track customer contributions and follow up with letters or calls as needed.
• Provide financial data support, analyzing work order files.
• Monitor Key Performance Indicators for the Engineering group.
• Support regulatory requirements, such as the General Rate Application, upon request.
• Collaborate with Financial Services on capital work matters.
• Handle telephone reception for the Service Complex, managing calls and messages.
• Undertake other relevant tasks as needed.