Capital & Data Risk / IM Risk (Risk Management) : Job Level - Executive Ass at Morgan Stanley

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

105000.0

Posted On

04 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Expense Reporting, Administrative Activities, Microsoft Word, Microsoft Outlook, Problem Solving, Multitasking, Confidentiality, Professionalism, Business Etiquette, Technology Requests, Onboarding, Logistics, Communication

Industry

Financial Services

Description

> Maintain executives' calendars, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues > Coordinate all related conference rooms including any catering, audio/videoconference set up > Make domestic and international travel arrangements, including logistics related requirements as needed > Prepare, submit, and monitor expense reports and vendor payments for team members > Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team > High level of professionalism and business etiquette > Minimum of 5 years' experience in an Executive Administrative Assistant role > Tact and good judgment in confidential situations and proven experience interacting with senior management This role is hybrid and currently requires in-office attendance 3 days/week. The in-office requirement is subject to change at any time. Firm Risk Management values diversity and is committed to providing a supportive and inclusive workplace for all employees. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. > Strong working experience with Microsoft Word and Outlook > Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management) > Good problem-solving ability and ability to multitask and juggle competing priorities within tight deadlines > Able to take independent initiative for action within areas of responsibility Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Expected base pay rates for the role will be between $60,000 and $105,000 per year at the commencement of employment. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Responsibilities

The role involves maintaining executives' calendars, scheduling meetings, and coordinating travel arrangements. Additionally, it includes managing expense reports and various administrative activities to ensure a fully functioning work area for the team.