Care Coordinator at Avid Health at Home

Jacksonville, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

0.0

Posted On

18 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Client Intake, EMR System Management, ADLs Management, IADLs Management, Customer Service, Documentation, Payroll Processing, EVV Compliance, Auditing, Employee Supervision, Recruitment Support, Data Reporting, HIPAA Compliance, Time Management, Communication

Industry

Home Health Care Services

Description

Description Avid Health delivers exceptional personalized in-home care services by hiring compassionate people who believe in taking care of our clients, fellow employees, and the communities we serve. We believe in Access, Value-Based Care, Innovation, and Dedication to Quality. JOIN OUR TEAM! Avid is hiring a Client Care Coordinator for our Jacksonville Office. This position is available immediately. The role of the Client Care Coordinator (CCC) is to provide the day-to-day coordination and scheduling of quality and qualified field employees with clients. The CCC is responsible to maintain current client services and intake of new clients to agency. CCC is held accountable to communicate and update all client care information into agency EMR system to ensure clients’ Activities of Daily Living (ADLs) and Instrumental Activities of Daily Living (IADLs) needs are met by all members of the interdisciplinary team. This position will be based out of the Jacksonville branch and covers Onslow and the surrounding counties. We have a stable client census with consistent assignments and hours, offering you the ability to work with clients and their caregivers long-term. Essential Job Responsibilities: Participate in all general office administrative operations including on-call responsibilities to ensure business continuity. Manage intake coordination tasks from all referral sources while continuing to seek new referral opportunities to support branch operational growth goals. Maintains accurate client schedules by learning and familiarizing self on field employees’ availability and their respective skill level to effectively meet client’s level of care needs. Ensures client schedules are covered daily for new intakes and shift replacements due to staff PTO, sicknesses, and emergency call outs. Manage client/contract satisfaction with the highest level of customer service standards, communication, and documentation. Build relationships with clients to encourage compliance with care plans and client safety. Ensure all forms of communication with clients, families, health plan providers, and field employees are documented timely to promote continuity of care across all interdepartmental functions. File all employee and client paperwork as appropriate within 7 days of documentations into agency EMR. Manage time and attendance of field employees and ensure daily compliance with Electronic Visit Verification (EVV) requirements for timely payroll and billing processing. Review EVV data and process weekly payroll for all branch field employees. Ensure timely collection of timesheet records for schedules with unsuccessful EVV records. Conduct audit review of field employees’ visit notes and EVV data to ensure compliance with client’s ADL and IADL needs. Orientate and supervise field employees to client care plans and provide remedial training and mentoring as needed. Work with Recruitment and Compliance departments to communicate recruitment needs. Manage and monitor field employees to ensure compliance with state, federal, and contractual annual health and training requirements. Support branch recruitment efforts by distributing applications to potential new hires and forward completed forms to Regional Recruiter or Human Resources to process. Run reports and utilize data from EMR to manage individual KPI goals and expectations. Follow Agency Policies and Procedures and ensure all HIPAA regulations are adhered to. All other duties as assigned. You have a lot to offer! And so do we! Benefits: Competitive pay, paid weekly Medical Insurance (choice of 3 plans), with company contribution Dental Insurance Vision Insurance Life and AD&D Insurance Short and Long-Term Disability Insurance 401k plan with company match Paid Time Off Holiday Pay Ongoing training Performance based bonus Avid Health at Home is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Requirements Qualifications: Education: College degree preferred or equivalent work experience. Licensure/Certification: CNA license preferred. Travel: Travel is required for business purposes. The employee must have a valid driver’s license issued by the state in which they work, a satisfactory driving record, and an operational vehicle. Work Experience: Minimum of two years’ related experience required. Working knowledge of commonly used medical concepts, practices, and procedures preferred. Hours of Work: Monday-Friday, 8am-5pm. Occasional need for flexible hours to meet the educational needs of staff and agency. Able to rotate calls and respond to assist as needed while on call. Skills and Additional Requirements: Essential Technical Skills: Working knowledge of Word, Excel, Windows, Email, typing of 35 wpm and accurate data entry skills A specific understanding of geographical/cultural requirements of branch office is preferred. Satisfactory verbal and written communication skills. Ability to concentrate with frequent interruption, handle pressure of deadline, good judgement, ability to follow procedures, ability to work independently. Ability to prioritize work activities and complete assignments in a self-directed manner with minimum need for constant supervision. Language: Bilingual – English/Spanish a plus.

Responsibilities

The Client Care Coordinator is responsible for the day-to-day coordination and scheduling of qualified field employees with clients, maintaining current services, and onboarding new clients. This role involves updating the agency EMR system to ensure client ADLs and IADLs needs are met by the interdisciplinary team.