THE ROLE

This is an exciting opportunity to join our team to provide administrative support to the Careers Adviser and Work Experience
Coordinator. The successful candidate will support the team in maintaining an up-to-date database of careers resources;
help with student applications to Higher Education, FE apprenticeships and employment; and liaise with employers and
partners to organise and monitor work experience placements, under the guidance of the Work Experience Coordinator.
This role will suit a team player with excellent interpersonal and communication skills, who can also work independently and
show initiative. We are looking for an exceptional candidate who demonstrates a methodical and organised approach to
their work with excellent attention to detail. Candidates should demonstrate their ability and suitability to the role and
culture of the College. This role is advertised as 35 hours per week, term-time only, Monday to Friday 8.30am to 4.00pm –
however, significant part-time hours may be considered.
The Careers Department is a dynamic and highly successful area of the College. The department recognises the importance
of offering a broad and engaging range of careers activities and events. Our students place a high value on the support they
receive through one-to-one guidance, events and external speakers. The department includes the Work Experience
Coordinator who works jointly on Careers Events with the Careers and University Adviser. Each year over 400 high quality
work experience placements take place. The Careers Department works collaboratively and shares outstanding resources
with Heads of Year for the tutorial programme, Heads of Curriculum Departments and our Excellence Coordinators.
Start Date: Tuesday 26 August 2025
Hours: 35 hours per week, term-time only, Monday to Friday 8.30am to 4.00pm. Significant part-time hours may
be considered.
Salary: Actual salary: £23,417 per annum, inclusive of fringe allowance, for 35 hours per week, term time only
FTE £28,821 per annum, inclusive of fringe allowance

JOB RESPONSIBILITIES

• To provide administrative support for both the Careers Advisor and the Work experience co-ordinate including:
• Maintaining comprehensive records for career guidance and work experience.
• Responding to inquiries from students, parents/carers and employers regarding career services and WEX

opportunities.

• Providing general administrative support, such as handling correspondence and preparing relevant

documentation.

• To support the Careers adviser and WEX co-ordinator in maintaining an up-to-date database of career resources, job

listings, and training opportunities.

• To help organise career-related materials for easy access by students and staff.
• To assist in creating materials to support workshops and career events.
• To support the Careers Adviser to supervise student applications via the UCAS process to Higher Education, FE,

apprenticeships and employment.

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• To assist in managing records on the Unifrog system and support students to access this to log their work experience

placements.

• Under the guidance of the Work Experience Co-ordinator, to liaise with employers and partners to organise and

monitor work placements.

• To collect and review feedback from work experiences for continuous program improvement.
• To assist the Careers and University Adviser to prepare progression events and standards including Careers Mornings,

HE/Apprenticeships Conference, HE Parents Evening and any other relevant careers and progression activity.

• To assist with the collation and analysis of Careers Department Data, including Careers Profiles, Careers Appointments;

Destination data and Careers Department review data.

• To help to co-ordinate guest speakers, workplace visits, and industry engagement sessions.
• To ensure all administrative processes comply with relevant legal and safeguarding standards.
• To be aware of, and adhere to, safeguarding guidelines in relation to students being out of college (for work experience

or college trips).

Additional Duties:

• To attend open days/evenings, employer seminars as appropriate, and undertake additional duties at enrolment or other

comparable cross-college duties as required, including occasional evening duty.

• To undertake any other duties broadly similar as required by the Director of Student Experience.
• To be prepared to work flexible hours as required.
• To keep skills up to date through continuous professional development
• To undertake additional duties, which may involve occasional evening work at enrolment times, on college open days

and adult careers information sharing.

• To promote a positive image of the college in all contacts with students; parents/carers; employers; and professional

bodies.

• To carry out any other reasonably comparable duties that may be required from time to time.
• Undertake training and development as required and directed.

Job Rr