Case Manager, Citywide Assessment Team
Job Number: 250002RU
Posting Date: Aug 27, 2025, 1:53:50 PM
Primary Location: West Side-2651 W Washington Blvd (Dodge-Garfield Park)
Position Type: Union Position
Overtime Status: Exempt
Benefits Handbook: https://drive.google.com/file/d/1LFtgRZWEJ6P1M3dhLRSLpzCdh8uvwZrr/view

JOB DESCRIPTION -

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.
The mission of the Office for Students with Disabilities is to support activities designed to accurately identify students with disabilities, and provide them with the specialized instruction and services they need to meet their individual educational needs.

JOB SUMMARY:

Reporting to the Citywide Assessment Team Manager, the Case Manager is responsible for facilitating the entire evaluation process for all non-attending students in the city of Chicago in accordance with the Individuals with Disabilities Education Act (IDEA). This process includes consent/assessment planning meetings, evaluations, triennial evaluations, eligibility determinations, Individualized Education Programs (IEPs), and 504 plans as needed for children aged 2.6 - 22 years of age. Non-attending students include children aging out of Early Intervention and transitioning to Early Childhood, as well as students referred from Head Start facilities, Child Find Screenings, and students who are parentally placed in Private Schools or who are homeschooled and reside in the City of Chicago.
The Case Manager is responsible for facilitating a Team in reviewing data, conducting assessments and observations, preparing goals/specialized instruction, and making educational recommendations. The Case Manager serves as an essential leader of the evaluation and IEP Team and should be equipped to provide support to team members, parents, and outside stakeholders throughout the evaluation process. The Case Manager should work closely with the site lead and CAT administrator to find solutions to challenging situations in a fast-paced environment. The CM is also expected to work collaboratively with colleagues and CAT support staff to ensure procedures run seamlessly for all parties involved, particularly the families. Individuals applying for this position should have experience 1) participating in evaluations within schools, 2) developing IEPs/504 plans for children ranging in age from preschool through High School (ages 3-21), 3) and a deep understanding of the Pre-K Programming Continuum, 4) working independently to maintain meticulous records/documentation, 5) working collaboratively to find solutions in a timely and effective manner. The Case Manager can also play the role of General Education Teacher or Special Education Teacher when/ if needed on the CATS. This is a citywide position.

EDUCATION REQUIRED:

• Master’s degree in early childhood education, counseling, or related field from an accredited college or university is required
• Valid teaching license/Professional Educator License (PEL) issued by the Illinois State Board of Education (ISBE) with appropriate endorsement(s), including Early Childhood Specialist Approval, Learning Behavior Specialist 1 (LBS1), and General Administrative, required
• ESL Endorsement preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

• Expert knowledge of state and federal timelines and procedures.
• Strong oral and written communication skills.
• Detail-oriented and organized
• Ability to meet deadlines, multi-task between assessments/meetings, and respond to requests based upon priority and complexity
• Professional ability with time management (e.,g., reporting to work on time)
• Knowledge of CPS Early Childhood Special Education programs
• Deep understanding of school-aged and EC IEP/504 Plan development
• Experience with Transition planning through age 21
• Expert with group facilitation skills.
• Knowledge of CPS operating systems including, but not limited to: SSM, Aspen, etc.
• Proficient in Google Docs, Microsoft Office Applications
• Ability to collaborate and be a creative problem solver and team player.
• Ability to have shared ownership of work and expected outcomes.
• Ability to establish and maintain effective working relationships with administrators, team members, students, parents, and advocates.
• Ability to promote and encourage parental involvement and participation.
• Ability to communicate effectively both orally and in writing with multiple stakeholders.

THE CASE MANAGER, CITYWIDE ASSESSMENT TEAM WILL BE HELD ACCOUNTABLE FOR THE FOLLOWING RESPONSIBILITIES:

• Facilitates all special education team meetings including Consent/Assessment Planning, Eligibility, IEP conferences, and 504 plans in accordance with state and federal-mandated timelines and procedures.
• Works closely with CAT Administrator and Team Lead to ensure an effective and seamless evaluation process for all families.
• Reviews documentation with the Team to determine and indicate referral decisions in SSM. Communicates referral decision to Private School lead, SESS or CAT Administrator to be sent to the parent.
• Creates and sends all necessary electronic documents in SSM to parents in a timely manner (same day or within 24 hours of the evaluation).
• Ensures all SSM records (e.g., IEP/504 plan) are completed, thoroughly reviewed, and finalized in a timely manner to meet compliance requirements (e.g. EI to EC transition timelines).
• Completes all Early Intervention Tracking Forms and ECOs in a timely manner when warranted.
• Adheres to predetermined timelines and supports completion of 2 cases minimum per day.
• Supports completion of multiple cases and/or other administrative duties (e.g, review of files/requests for evaluations) as directed by CAT Administrator on a daily basis.
• Verifies that all written consents are obtained and parents have given copies of all documents pertaining to the evaluation process in a timely manner (preferably by email).
• Tracks returning cases in order to reschedule appointments and ensure that outstanding cases are completed.
• Creates Notices of Conferences and completes Referrals as needed.
• Completes all necessary follow-up documents, including but not limited to, School-Assignment Request Forms and Service Plan requests.
• Responds professionally to all parent and/or advocate questions and concerns regarding EC and Private Schools.
• Maneuvers contentious situations with professionalism. Collaborates with colleagues and CAT Manager to solve challenging situations and provide solutions.
• As necessary, assume the role of general education or special education teacher.
• Continues to develop professionally via CPS-offered PDs and independently.
• Consistent, on-time attendance on all required workdays.
• Other duties as assigned.