Case Manager at JAMS, Inc.

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

86400.0

Posted On

02 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Case management, Arbitration, Mediation, Client service, Administrative support, Record keeping, Scheduling, Communication, Emotional intelligence, Adaptability, Time management, Conflict resolution, Workflow management, Legal documentation

Industry

Alternative Dispute Resolution

Description

Overview We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you. A Brief Overview The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process. Responsibilities What you will do Manages case files, maintains accurate records and ensures that all case-related documents are up to date. Prepares and distributes panelist lists in response to arbitration filings or client requests, in partnership with local management, the Arbitration Practice Team, and ADRC, ADRS, and SCM colleagues. Schedules and coordinates hearings, conference calls, and other case-related activities to meet client and panelist needs. Provides exceptional client service by responding promptly to general inquiries and website information requests. Supports their assigned panelists with basic administrative tasks related to their ADR practices; ensures timely follow-up on case-related actions. Monitors case timeliness and deadlines; ensures all milestones are met. Communicates effectively with clients, panelists, and team members to resolve basic questions or issues that arise during the case lifecycle. Engages in learning opportunities to expand knowledge in the company’s processes and tools to become proficient in case management systems and workflows. Builds foundational knowledge of ADR practices and procedures through training and hands-on experience. Other duties as assigned within similar scope. Qualifications Bachelor's Degree in Business, Operations, Management, or related field. Preferred 2-4 years of working in case management. Required 2-4 years of working in legal and client service role. Required 1-3 years For internal candidates, proven ability as a Case Coordinator, or similar position. Required Proficiency in all ADR processes and procedures including mediation, arbitration and court reference matters. (Required proficiency) Knowledge of Panelists’ proficiency, practice areas and preferences in the local Resolution Center (RC). (Preferred proficiency) Computer literate and proficient in all software programs required for the position. (Required proficiency) Written and verbal communication skills. (Required proficiency) Emotional intelligence and adaptability under pressure. (Required proficiency) Ability to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)

Responsibilities

The Case Manager provides administrative and operational support to panelists handling arbitrations and mediations. They are responsible for managing case files, scheduling hearings, and ensuring all case-related milestones are met.