Step into a role that blends public service with the charm of island living.
The Sixteenth Judicial Circuit Court is seeking a professional, motivated, and detail-oriented COURT PROGRAM SPECIALIST II (Case Manager) right here in beautiful Key West, Florida —a place surrounded by turquoise waters, swaying coconut trees, and year-round warm breezes.
Comprehensive training is provided to help you succeed in this vital position, no matter your background in the courts.

SUMMARY:

The essential function of this position within the Circuit is to assist judges and magistrates in the administration and timely disposition of cases in the civil, probate, guardianship, family, domestic violence and mental health divisions through case management, case monitoring, and program implementation. The employee in this position is responsible for providing information to and interacting with judges, trial court staff, attorneys, litigants, ancillary agency staff and the general public; reviewing filings; managing and preparing cases for court hearings; attending hearings and other trial court proceedings; maintaining a record/filing system; scheduling hearings; and performing related complex administrative support functions. The employee is also responsible for reviewing time standard reports and serving the court by reviewing court files for timely progression of cases.
Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment, attention to detail, consistent job performance, reliability, significant organization, excellent communication skills and the ability to follow the limitation of service guidelines so that the unlicensed practice of law is not performed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EDUCATION AND EXPERIENCE:

Bachelor’s Degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field and three years of professional, administrative, analytical, or related experience is preferred; or equivalent combination of education and experience. Knowledge of court procedures is preferred.
A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.
Ability to handle matters in a professional manner required of court employees. Ability to communicate clearly both orally and in writing, with proficient spelling and grammar. Ability to concentrate and perform job duties in a stressful working environment. Ability to use a personal computer and navigate common software programs.
See complete job description at www.Keyscourts. net.

APPLICATION PACKET MUST INCLUDE THE FOLLOWING:

• Cover Letter
• Resume
• State of Florida Application (applications may be found on our website at www.keyscourts.net, click on the employment page)
  If you are interested in this opportunity, please submit an application packet through Indeed or to Personnel@Keyscourts. net. State of Florida applications and complete job descriptions can be found at www.Keyscourts. net. Applications are being accepted until the position is filled. APPLY NOW!
  We do not discriminate on the basis of race, religion, sex, age, disability or sexual orientation. EOE. If you need an accommodation to participate in the application/selection process, please notify us in advance at 305-292-3423; to make a call through the Florida Relay Center, you can dial 7-1-1.
  To apply for a position opening, please review and comply with the instructions stated in the specific job posting. All applicants are required to submit a cover letter, a State of Florida Application, and a resume.
  Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit.
  Additionally, the successful applicant will be subject to a criminal background investigation as well as verification of the information contained within the application, including a minimum of two professional (past employment) reference checks.
  Job Type: Full-time
  Pay: $50,484.06 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In perso

ABOUT THE ROLE

As a Court Program Specialist II, you’ll be an essential part of the court’s case management team. Your work supports judges and magistrates in ensuring the timely and efficient progression of cases, particularly in the civil and family self-help divisions.

DUTIES AND RESPONSIBILITIES:

• Serve as point of contact for the public seeking to represent themselves in Family Court cases;
• Maintain positive interactions with judges, trial court staff, attorneys, litigants, clerks, ancillary agency staff, the general public and all other individuals involved in employee’s daily interactions to ensure a positive and productive working environment;
• Provide direction to self-help represented litigants on where to obtain the appropriate legal pleading forms;
• Review completed forms and notarize pleadings to ensure they are in proper order;
• Assist Family Court Judge by responding to direct inquiries from litigants;
• Review case files and pleadings for sufficiency and compliance with Florida Family Laws of Procedure and local court rules; monitor and track cases; and provide follow-up on cases requiring activity by a certain date;
• Monitor and determine case status and schedule hearings; determine whether to set a case management conference or appropriate hearing or proceed without a hearing and prepare appropriate court order, notice or correspondence.
• Manage and prepare cases for court hearings by preparing historical summations, calculating child support guidelines, and provide corresponding cases and other documentation pertinent to the case and/or litigants.
• Prepare and maintain court dockets, attend court hearings, take notes, compose and prepare appropriate orders based on rulings, and provide information to the Court as needed;
• Prepare and process Reports and Recommendations for cases set in front of the General Magistrate;
• Serve as the point of contact for cases being heard before the General Magistrate;
• Maintain daily, monthly statistics regarding volume and types of cases handled by the program;
• Answer calls, emails and correspondence from litigants, attorneys and the general public regarding case status information and procedures;
• Make copies, address envelopes and distribute correspondence and court orders, judgments and reports as necessary;
• Obtain payment histories for child support cases for the court as required;
• Prepare child support guidelines calculations as necessary;
• Provide appropriate referral information to community-based services as unrepresented litigants may require;
• Provide coverage for other court personnel located within the circuit when needed;
• Implement case management policies in coordination with the presiding judge(s) and the Director of Case Management;
• Attend conferences and/or seminars to improve professional skills;
• Participate in councils and workgroups to exchange information, solve problems, and coordinate services.
• Attend and/or conduct staff and other professional meetings to train/provide information;
• Perform all other duties as assigned and articulated by the Director of Case Management.

This role is ideal for someone who is:

• Organized, professional, and committed to public service
• A strong communicator who thrives in a fast-paced, detail-oriented environment
• Ready to embrace a supportive, collaborative workplace culture
• Able to uphold the responsibilities of working in the judicial system with integrit