Cash Application Administrator at Clark Hill

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

45000.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Cash Application, Administrative Tasks, Client Payments, Verification, Scanning, Data Entry, Record Storage, Remote Deposit, Electronic Payment Set Ups, Email Categorization, Virtual Credit Card Processing, Analytical Skills, Problem Solving, Organization, Detail Orientation, Communication

Industry

Law Practice

Description

Clark Hill PLC is seeking to hire a Cash Application Administrator in its Pittsburgh office. This position reports to the Cash Application & Trust Manager and is responsible for assisting the Cash Application team with administrative tasks to assist with processing incoming client payments and issuing disbursements to refund clients or third parties. Essential Job Functions: Client Payments * Verification of the daily transmittals from other firm offices to ensured incoming physical checks match to transmittal emails sent by office managers or their delegate * Assist team by being responsible for organizing daily cash application and trust batches are scanned and added to the Accounting shared drive on line and then sort and box batches for placement in off-site record storage * Assist with scanning checks for remote deposit to various bank accounts * Walk checks that require manual deposit to appropriate banks as needed * Assist with vendor and electronic payment set ups for clients and/or payors * Maintain storage and destruction of original checks that have been scanned to the bank —important to retain the physical copy for a minimum of a month in the event an item is returned or settlement value by bank is different than face value of check * Maintain storage and destruction of check stub information that is detached prior to check deposit — these are usually kept for a minimum of a month just in case the items are needed for reference * Assist with categorization and routing of incoming emails to the groups three joint mailboxes — Payments, Remit-Pmts (primarily for automated AP emails with remittance advices and/or virtual credit card details) and Trust * Assist with verification of incoming virtual credit card payment requests — maintain a listing of the clients utilizing this payment method — some require the firm to maintain an id and password to access the full credit card details for processing, others the firm maintains a listing of the first 12 digits of the card so that the payment can be processed * Assist with counting, opening and copying incoming check payments on a daily basis * Assist with maintaining client specific directions for application or for reference if there is unique handling requested by attorney Minimum Requirements: Must possess: * Minimum education - High school diploma, Associates degree in Accounting or Finance preferred * High level of competency with computer software including Microsoft Office products * Excellent analytical and problem solving skills * Ability to effectively work independently and as part of a team * High level organization skills and detail orientation, with the ability to manage multiple tasks simultaneously * Excellent communication skills, both verbal and written, and the ability to work effectively with employees and members at all levels of the firm The salary range at the time of posting is $19-$22 hourly/$40,000-$45,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.  This position is eligible for an annual discretionary bonus.  In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program. Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico.  With 700+ attorneys, our value proposition is simple.  We offer our clients an exceptional team, dedicated to the delivery of outstanding service.  We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients.  Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills.  Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

Responsibilities

This role assists the Cash Application team with administrative tasks related to processing incoming client payments and issuing disbursements for refunds. Key duties include verifying daily transmittals, organizing and scanning cash application batches, and assisting with vendor and electronic payment setups.