POSITION SUMMARY

We are seeking a Cash Application Specialist to join our client’s growing finance team on a temporary basis. This role offers an exciting opportunity to work in a dynamic, fast-paced environment while contributing to the firm’s continued growth and success. The position features a hybrid work arrangement with one day per week in the office, providing flexibility while maintaining team collaboration.

REQUIRED QUALIFICATIONS

Experience & Skills

• 2+ years of accounts receivable and/or general accounting experience
• Strong attention to detail with excellent analytical and critical thinking abilities
• Ability to work independently with high accuracy in a fast-paced, confidential environment
• Professional demeanor with high integrity and ethical standards
• Excellent communication, interpersonal, problem-solving, and organizational skills

Technical Requirements

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
• Strong knowledge of accounting functions and computer applications
• Experience with cash application processes and payment systems

EDUCATION

• Bachelor’s degree preferred, or equivalent relevant work experience
  Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

KEY RESPONSIBILITIES

Cash Application & Payment Processing

• Process and post various payment types including ACH transfers, wire transfers, credit card payments, and lockbox deposits
• Follow established procedures in accordance with firm policies and industry best practices
• Ensure accurate and timely posting of all receivables

Account Management & Reconciliation

• Perform client account adjustments including credit transfers, unapplied funds application, write-offs, and refunds
• Conduct thorough client account reconciliations
• Research and resolve unidentified funds using analytical and investigative techniques
• Maintain accurate client account records and documentation

Client Service & Communication

• Respond to email inquiries with accuracy and professionalism
• Communicate effectively with internal teams, external clients, attorneys, and staff via phone, email, and in-person interactions
• Provide exceptional customer service while maintaining confidentiality standards

Administrative & Special Projects

• Manage information systems including scanning and retrieving payment backup documentation
• Support month-end and year-end closing processes
• Work overtime, weekends, and holidays as needed during peak volume periods
• Complete special projects and additional duties as assigned

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs