Casual Administrator at Rossie Young People's Trust

, Scotland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

14.63

Posted On

04 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office Packages, Minute Taking, Arranging Meetings, Organisational Skills, Maintaining Filing Systems, Record Keeping, Oral Communication, Written Communication, Attention to Detail, Self-Motivated, Multi-Tasking, Honesty, Reliability

Industry

Non-profit Organizations

Description

Hours: Based on the needs of the service, the Casual Administrator may be asked to support during Monday to Friday, 9am to 5pm. Salary: £14.63 per hour. JOB DESCRIPTION: To provide administrative support within the Management Support Team (MST) (Administration section) as and when required and as directed by the Team Manager, Management Support (TMMS). Meeting administration inclusive of minuting and transcribing: Attend, note take and transcribe minutes of numerous meetings inclusive of personnel meetings and young people meetings (note taking is by hand or on occasion via audio/recording tools) Archiving support: Archiving young people’s documentation in line with GDPR principles Maintaining other archiving systems in line with GDPR principles Subject Access request support: Retrieval and preparation of subject access requests General administration support as required: Personnel filing and scanning Ensure outgoing mail procedures are followed accurately and timeously, when required Use and maintenance of all office machinery as required, including photocopier/scanner, laminator, binder etc. Any other administrative tasks as directed by TMMS Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures. PERSON SPECIFICATION: Knowledge Base (Essential): Microsoft Office packages Qualifications (Desirable): Relevant qualification in Administration/Secretarial Studies Experience (Essential): Minute taking Arranging and attending meetings Working within an office environment Skills (Essential): Organisational skills Maintaining filing systems Appropriate record keeping Effective oral and written communication skills Accuracy and attention to detail Skills (Desirable): Setting up and maintaining recording systems Dealing with confidential information appropriately Understanding of GDPR principles in the workplace Qualities (Essential): Work on own initiative as well as ability to work effectively as part of a team Honesty and reliability Ability to multi-task Self-motivated Full Clean Driving Licence - Essential

Responsibilities

The Casual Administrator will provide administrative support within the Management Support Team, including meeting administration, archiving support, and general administration tasks. Responsibilities also include minute taking, personnel filing, and ensuring compliance with GDPR principles.