The Great Southern Hotel Sydney (GSH-Sydney) is a 4 Star hotel located in the heart of Sydney CBD. We are currently seeking a communicative, bright, creative, and assertive Personal Assistant with proven knowledge and experience to join The Great Southern Hotel in Sydney. This is a casual role and the days required to work can be between Monday – Friday, 5 days per week from 10 am to 3 pm. (However, days may change/rotate occasionally, so some flexibility will be required).

AS OUR PERSONAL ASSISTANT, YOUR RESPONSIBILITIES WILL INCLUDE:

• Coordinate and maintain a schedule of appointments and meeting for the Group General Manager.
• Identify, anticipate and prepare information required of the Group General Manager for meetings, appointments, presentations and etc.
• Liaise with and support Group General Manager/Managers for business-related travel arrangements.
• Manage GSH organizational calendar.
• Review and attend to emails.
• Draft routine letters/reports.
• General administrative duties but not limited to photocopying, printing, email merge, general word processing, etc by using Microsoft Office.
• Constructing and maintaining spreadsheets to assist operations across the division.
• Arranging, coordinating, and management of images and project photos.
• Creating purchase orders as appropriate to the position.
• Liaise with clients and suppliers regarding operational issues under the direction of the Group General Manager.
• Manage and maintain sensitive and confidential matters such as personnel files, employee relations, and organizational changes.
• Complies with Hotel safety rules, reports all accidents and incidents, and raises any safety issues or concerns as per company policy and procedure.
• Assisting the HR function when required.
• Assisting with basic Accounts function when required.
• Liaising with other business units to resolve issues as required.
• Handling personal emails, correspondence, and communication ensuring timely responses and organization.
• Managing personal errands such as picking up items, organizing deliveries, and handling day-to-day tasks.
• Coordinating family appointments, medical visits, and personal commitments.
• Maintaining a high level of discretion and confidentiality regarding personal, family, and financial matters.
• Inspecting and reviewing hotel maintenance, Organising and coordinating maintenance meetings and follow-ups.
• Liaising with tradespeople and contractors.
• Collaborating and working with all the hotel departments as required.