JOB SUMMARY

We are seeking a dedicated and detail-oriented Catering Coordinator to join our dynamic team. The Catering Coordinator plays a critical role in supporting the Catering Department at Harlaxton College. This position is responsible for ensuring smooth day-to-day administrative operations, maintaining accurate records and compliance documentation, and assisting the Catering Operations Team in delivering a high-quality, efficient, and professional service across all catering functions.

EXPERIENCE

• 2–3 years of experience in administration, compliance, or operations support (preferably in a hospitality or catering environment).
• Computer literate; essential knowledge of Microsoft Office Applications (Teams, Word, Excel, PowerPoint, Outlook).
• Familiarity with food safety regulations and best practices in a catering environment is essential.
• Willingness to collaborate, share and seek ideas and input from others, work flexibly and adapt to changing circumstances in a positive and calm manner
• Strong organisational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Experience with rota scheduling, payroll entry systems, and stock control processes.
• The ability to work effectively under pressure and to tight deadlines; a capacity to experiment with new ideas and methods especially in the field of intercultural learning and intercultural competency.
• Excellent communication skills, both verbal and written, are necessary for effective client interaction.
• First Aid qualification or willingness to undergo training.
  If you have a passion for hospitality and a knack for creating memorable dining experiences, we encourage you to apply for this exciting opportunity as a Catering Coordinator.
  Job Type: Full-time
  Pay: £28,000.00-£30,000.00 per year

Benefits:

• Canteen
• Company events
• Company pension
• Enhanced maternity leave
• Free parking
• Health & wellbeing programme

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (preferred)

Work Location: In person
Reference ID: Catering Coordinato

• Manage daily data entry related to catering operations, including food service logs, supply usage, and event-specific requirements.
• Ensure timely and accurate completion of monthly reporting for financial, compliance, and operational purposes.
• Maintain and manage up-to-date documentation for compliance with food safety, health, and hygiene regulations.
• Support payroll processing and the accurate submission of catering staff timesheets.
• Input and verify stocktaking data, liaise with suppliers, and maintain inventory records
• Coordinate and maintain rotas for the catering team, balancing operational needs with labour regulations and employee availability.
• Prepare detailed briefing sheets for internal and external events, including staffing, menu, equipment, and logistical requirements.
• Collaborate with the Catering Operations Team to ensure all events are delivered smoothly and meet Harlaxton’s high standards.
• Manage the catering department’s shared email inbox, ensuring timely and professional responses.
• Conduct data analysis on costs, consumption trends, and efficiency metrics to inform decision-making and continuous improvement.