Catering Coordinator at Trolley Hospitality Companies

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

0.0

Posted On

10 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Staff Management, Client Relations, Banquet Service, Logistics Planning, Hospitality Leadership, Problem Solving, Time Tracking, Inventory Management, Communication, Attention To Detail, Post-Event Cleaning

Industry

Hospitality

Description

*** Schedule Mon-Friday 7AM-4PM *** About Us: Trolley Eats is the corporate dining division of Trolley Hospitality Companies, a Richmond-based hospitality group serving the greater Richmond and Hampton Roads regions. We specialize in tailored food service solutions for workplaces, schools, and public venues, offering customized menus made with high-quality ingredients. Our commitment to quality extends beyond the food--we believe our success starts with our people. Driven by a shared purpose of delivering happiness to our customers, community, and team, we focus on fostering a supportive and positive workplace where everyone's contributions are valued. We hope you will join us! Our Values - The Trolley Way: No excuses Do the right thing Can-do attitude Always growing Help first--be the solution Transparency and honesty--no BS Please visit our website at www.trolleyhouseva.com to learn more! About You: You catch the little details that make a big difference. You thrive when things get busy and know how to make smart decisions on the fly. You bring positive energy to your team and believe support goes a long way. You communicate clearly, confidently, and without the fluff. You genuinely enjoy helping people and creating great experiences. You're the kind of person who sees a problem and immediately starts thinking of solutions. You stay calm in the chaos, keep things moving, and make work more enjoyable for everyone around you. How You Will Make an Impact: Review the Event Worksheet in advance to be fully familiar with the event setup, timeline, food & beverage details, and assigned staff Confirm event logistics with the onsite building contact as needed Verify necessary supplies, food items, and service materials are staged and ready ahead of the event start Conduct a Pre-Event Briefing with staff to review the event schedule, guest expectations, and any specific responsibilities Lead staff in setting up food stations, buffets, bars, or table service areas according to the Event Worksheet and site standards Ensure smooth flow of service, maintaining professionalism and efficiency Act as the point of contact for the client throughout the event, addressing needs or concerns as they arise Monitor alcohol service and ensure proper documentation on the Alcohol Consumption Report Track staff time and confirm any extensions with appropriate managerial approval, noting who authorized the change Lead staff in post-event cleaning, including: Clearing and disposing of food, trash, and service items Staging rentals per venue contact instructions Wiping down work areas, sweeping floors, and restoring the space to its original layout Complete a final venue inspection to ensure all equipment and materials are accounted for and the space is left in excellent condition File all paperwork (Event Worksheet, Event Report, Alcohol Consumption Report) according to company procedures The Catering Coordinator is responsible for executing events for a specific account. They lead the event from start to finish by managing event staff, assisting the client, ensuring setup and service align with expectations, and completing pre- and post-event documentation. As the primary onsite lead, this role sets the tone for the event and fosters a supportive and professional atmosphere among the team. What You Bring to the Table: 1-2 years of catering or banquet service experience Leadership experience in a food service or hospitality setting The Good Stuff! $22/hr Great Schedule Mon-Friday 7AM-4PM Company paid Holidays, Vacation time, & Floating Holidays Medical, Dental, and Vision insurance plans available 401(K) retirement plan and company match after 1 year of employment Company paid Life Insurance and Short-Term Disability Employee Assistance Program (EAP) Gym Membership Discounts Free Employee Shift Meal Discounts at all Trolley House Hospitality companies including catering services and vending items in our warehouse

Responsibilities

The Catering Coordinator manages the end-to-end execution of corporate dining events, including staff leadership and client communication. They are responsible for event setup, service flow, and completing all necessary pre- and post-event documentation.