Catering & Events Coordinator at Salamander Hospitality, Llc

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Sep, 26

Salary

26.0

Posted On

09 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Administrative Support, Lead Management, Client Relations, BEO Preparation, Hospitality Management, Communication Skills, Attention To Detail, Delphi, Opera, Reporting, Multitasking

Industry

Hospitality

Description

We look for people who are passionate about service and have a hunger for learning new skills. We believe in the power of teamwork and the professional development of our team members. With our employees being our greatest assets, we are committed to providing competitive wages and benefits, the best training, a safe and enjoyable work environment along with many opportunities for advancement to ensure a very rewarding career. We take great pride in our dedicated and diverse team of employees. All professionals at Salamander Collection live by our Vision, Brand Promise, and Core Values. We specialize in the management of Four and Five Star luxury hotels, resorts and fine food establishments. If your outside interests include golf, tennis, spa, beach, water sports, equestrian, shopping or just relaxation, we have the employee discounts to match. POSITION OBJECTIVE The Catering & Events Coordinator supports the Catering & Events department in the planning, organization, and execution of hotel catering functions. This role provides administrative and operational support, including reporting, lead management, and event coordination, while serving as a liaison between clients, internal departments, and external vendors. ESSENTIAL JOB FUNCTIONS * Communicate with guests in alignment with luxury service standards while maintaining thorough knowledge of property and departmental procedures. * Prepare and distribute Banquet Event Orders (BEOs), event reports, and event resumes. * Support the Catering and Conference Services teams with guest requests, including lead intake and contract processing. * Maintain awareness of daily hotel features, outlets, and activities. * Prepare and maintain daily, weekly, and monthly departmental reports. * Coordinate in-house events with operational departments to ensure seamless execution. * Attend scheduled meetings and provide detailed notes and follow-up. * Demonstrate strong attention to detail and accuracy in all assignments. * Remain flexible and responsive to operational needs. EDUCATION / EXPERIENCE * High school diploma required. * Previous experience in events or hospitality preferred. * Experience with Delphi and Opera systems preferred. REQUIREMENTS * Ability to work a flexible schedule based on operational needs. * Ability to speak, read, write, and understand the primary language(s) used in the workplace. * Strong verbal and written communication skills. * Basic computer proficiency. WORK ENVIRONMENT * Ability to work effectively in a fast-paced hospitality environment and interact professionally with guests and colleagues. * Ability to manage multiple tasks, adjust priorities, and handle interruptions. * Physical requirements include standing, sitting, walking, bending, climbing, and repetitive motions. * Continuous talking and hearing required for guest and team communication. * Frequent use of office equipment such as computers, printers, and multi-line phone systems. BENEFITS * Paid Time Off / Vacation * Holiday Pay * Sick Pay * Health, Dental, and Vision Insurance * Health Savings Account (HSA) * Flexible Spending Account (FSA) * Life Insurance * 401(k) Savings Plan * Paid Parental Leave (Maternity, Paternity, and Adoption) * Short-Term and Long-Term Disability Insurance * Supplemental Insurance (Accident, Cancer, Life, AD&D) * Direct Deposit * Company-Paid Uniforms * Recognition Programs & Rewards * Property Discounts (Rooms, Retail, Dining, Water Parks, Golf, Spa, and more) * Discounted Parking * Tuition Reimbursement Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Responsibilities

The coordinator supports the planning and execution of hotel catering functions by managing administrative tasks and lead intake. They serve as a key liaison between clients, internal departments, and external vendors to ensure seamless event delivery.