Oak View Group:
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Overview:
Under general supervision, the Catering Sales Coordinator provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications

THIS IS A SEASONAL ROLE FROM SEPTEMBER 19, 2025 AND WILL END ON MAY 31, 2026

This role pays an hourly rate of $23.00-$25.00 CAD

Responsibilities:

• Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits
• Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements
• Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
• Represent the department at weekly operational meetings
• Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
• Coordinate client “appreciation’ gift program
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
• Perform other duties as require