Cell Head (Personnel) at NATO

Bydgoszcz, Kuyavian-Pomeranian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

05 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources Management, Recruitment, Personnel Administration, Performance Management, Training and Development, Policy Implementation, Conflict Resolution, Communication Skills, Analytical Skills, Interpersonal Skills, Budget Management, Insurance Management, Multinational Environment Experience, Database Systems, SQL, NATO Regulations

Industry

IT Services and IT Consulting

Description

Post Context The mission of the JATEC as one of the strategic pillars of the NATO - Ukraine evolving jointness is to provide for the NATO - Ukraine interoperability, to contribute to the development of NATO and Ukraine’s transformation in defence, deterrence, crisis prevention, crisis management and cooperative security, and helping Ukraine achieve membership of NATO. By fostering a Joint civilian-military and Joint NATO - Ukraine approach, the JATEC aims to strengthen the overall defence capabilities and strategic alignment of NATO and Ukraine, ensuring they are better prepared to face current and future challenges. The Resources and Management Division (RMD) acts on all internal management and resource related issues, ensuring the effective and efficient operation of the centre. RMD coordinates with the Host Nation and is responsible for JATEC’s: Support from the NCI Agency, Human Resources Management, Base Support, JATEC Security, Communication and Information Systems (CIS), Registry services, Ukraine Registry, and Linguistic support. The Personnel Cell (PC) provides Civilian Human Resources support to the NATO International Civilian personnel assigned to JATEC. The cell has overall responsibility, for the implementation of all aspects of the management and administration of international civilian personnel, including selection and recruitment, pay and benefits, performance management, training and development, coordination on all civilian JD issues, and complaints/appeals processes. The incumbent is responsible for Civilian Human Resources Management including civilian personnel administration, recruitment, fund management and policy. Principal Duties: Supervises and manages the implementation of NATO civilian personnel policy, procedures and rules in JATEC, with ACT and NATO policies and directives, ensuring compliance of personnel actions with internal guidelines and regulations pertaining to personnel practices. Initiates and monitors the civilian staff selection and recruitment process using the NATO Talent Acquisition Platform and Hirevue. Serves as a voting member on civilian recruitment boards. Authorizes pay, allowances and entitlements for JATEC posts. Verifies monthly civilian personnel payroll and calculation of other payments. Makes routine HR decisions on eligibility for allowances and prepares recommendations on novel/exceptional requests requiring policy assessment. Manages internal communications to staff on Civilian HR issues Maintains day to day consultation with Civilian Staff Association on personnel issues Provides advice and support to staff and supervisors regarding conditions of employment and i the management of civilian personnel. Oversees the development of briefing and training programs for managers on civilian personnel policies and administration including performance management, training and development and leave and contractual obligations. Responsible for the JATEC implementation of the NATO-wide policy on the prevention, management and combating of harassment, bullying and discrimination in the workplace. Responsible for counselling, coaching and mediation in staff conflicts, providing guidance and support to all parties involved, planning and executing communication strategies. Ensuring the HQ has a trained “Person of Confidence” to assist as and when required. Researches and develops informative material for civilian staff on new, revised or pending policy, and oversees the Civilian Human Resources SharePoint portal. Serves as Fund Manager for preparation and execution of civilian personnel budget, including training and development initiatives. Manages the Allianz insurance programme and serves as primary point of contact for ad-hoc basis regarding unique policy matters related to medical coverage, disability, and invalidity benefits. Engages directly with insurers to resolve disputes. Essential Qualifications / Experience: University Degree in human resources management, business administration, law, social sciences, or related field, public administration or related discipline and 2 years function related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience. Four years’ experience in recruitment and human resource management (benefits administration, performance systems, training & development) in progressively responsible professional positions, preferably including experience in administration of expatriate personnel. Four years’ experience with at managerial level of human resource management information systems. Two years’ managerial and supervisory experience. High level of written and oral communication skills demonstrated in previous positions. Language: English – SLP 3333 - (Listening, Speaking, Reading and Writing) Desirable Qualifications / Experience: Experience in a multinational or international organization and knowledge of expatriated civilian personnel policies. Experience in ORACLE database systems and SQL. Experience with National and International fiscal, pension and insurance scheme. Attributes/Competencies: Personal Attributes: High level of inter-personal and supervisory skills. Excellent analytical skills. Ability to exercise discretion, tact and sound judgement in performance of duties. Capable of working harmoniously in a multi-national environment. Professional Contacts: Internal: Staff members and their supervisors, Civilian Staff Association Chair, Financial Controller’ and Legal Office. External: counterparts in other NATO Headquarters and Agencies and HQ SACT, National Mission to NATO, National Immigration Service, National Security Authorities, job applicants. Purpose of contacts range from exchange of information to negotiation without committing the organization. Contribution To Objectives: Direct contribution to the Organization’s objectives by ensuring compliance with NATO regulations, meeting organization staffing needs and ensuring effective functioning of the human resource management programs. Security Clearance The successful applicant will be required to apply for and receive a NATO SECRET Security Clearance prior to final confirmation of contract and commencement of employment. Contract This position is linked to a specific NATO project and is for a limited duration of 3 (three) years only. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a three year definite duration contract. Notes for Candidates The HQ SACT web site gives full details on the eligibility criteria and application processes to be adopted by all candidates. However, candidates should particularly note: Please answer each of the pre-screening questions completely in English. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable; this is a cause of immediate rejection of the application. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application. The candidature of NATO redundant staff at grade G15 will be considered with priority. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply This vacancy will close on 19 November 2025 @ 17:59hrs (EDT)/11:59hrs (CEST).

Responsibilities

The incumbent is responsible for Civilian Human Resources Management including civilian personnel administration, recruitment, fund management, and policy. They supervise and manage the implementation of NATO civilian personnel policy and procedures, ensuring compliance with internal guidelines and regulations.