Cellular Pathology Administrative Assistant at Equans Working with Portsmouth Hospitals University NHS Trust

Portsmouth, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

25272.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Telephone Enquiries, MDT Meeting Preparation, Case Referral Coordination, Documentation Accuracy, Molecular Referrals, Data Protection Compliance, Microsoft Office, File Organization, Health and Safety Compliance, Meeting Minutes, Attention To Detail, Communication Skills, IT Skills, Teamwork

Industry

Hospitals and Health Care

Description

Company Description Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust. Job Description NHS Band 2 Salary: £25,272 per annum (effective from 01/04/2026) Hours Per Week: 37.5 full time Contract Type: Permanent The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually. We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high-quality, efficient service that directly impacts patient care. This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment. Key Responsibilities: The post holder will be expected to participate in the following activities: Manage the departmental email inbox and respond to telephone enquiries in a professional and timely manner Support the MDT Coordinator with preparing and retrieving case information for multi-disciplinary team (MDT) meetings Liaise with pathology MDT Coordinator and Consultant Pathologists regarding patient cases and referrals. Coordinate and track case referrals, including send-away and second opinion requests, ensuring all documentation is accurate and complete Process and monitor Renal Electron Microscopy administration tasks Coordinate molecular referrals, ensuring accurate documentation and reports are transcribed onto the system in a timely turnaround for external testing Provide general administrative support to Consultant Pathologists and the wider laboratory team Input and maintain accurate records using Trust systems and Microsoft Office applications Organise and maintain physical and digital files, ensuring full compliance with data protection and confidentiality standards Support and promote Health and Safety and quality assurance compliance within the department Ensure completion of all mandatory and role-specific training in accordance with Trust policy Monitor office supply levels and coordinate the ordering of materials as required Take and distribute meeting minutes as and when required Participate in a rotation across administrative duties within the Cellular Pathology office to support service flexibility Please note this role does not offer sponsorship For additional information please see attached Job description. Qualifications Essential GCSEs (or equivalent) in English and Maths Administrative/clerical training Desirable: RSA or NVQ in Business Administration Medical terminology training Experience Essential : Previous admin experience Experience using Microsoft Office Handling phone/email enquiries Desirable: NHS or healthcare software packages Skills and knowledge: Essential Basic understanding of office procedures Awareness of data protection standards- Proactive and reliable Team player Professional under pressure Desirable: Knowledge of pathology workflows Interest in NHS career development Additional Information The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs. Weekly Hours / Programmed Activities: 37.5 Salary Band: Band 2 Staff Group: Administrative and Clerical Contract Type: Permanent Job Area: Admin and Corporate

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Responsibilities

The role involves managing departmental communications, supporting MDT coordination by preparing case information, and liaising with pathologists regarding patient cases and referrals. Key tasks include coordinating case tracking, processing molecular referrals, and providing general administrative support to the pathology team.