Central Admin/ Administrative Assistant-Closes 03/13/2026 at Confederated Tribes of Siletz Indians

Siletz, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

28.73

Posted On

28 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Typing, Copying, Faxing, Filing, Purchasing, Telephone Etiquette, Mail Distribution, Scheduling, Travel Coordination, Event Planning, Recordkeeping, Laserfiche Administration, Microsoft Office Suite, Database Management, Confidentiality, Communication

Industry

Non-profit Organizations

Description

Description Opening Date: February 27, 2026 Closing Date: March 13, 2026 Job Title: Central Admin/Administrative Assistant Salary/Wage: $28.73/hr. Tribal Level: 117 Location: Siletz, Oregon Classification: Full time, Non-Exempt Job Posting Number: 3957462 INTRODUCTION: This position provides administrative support services the Chief Executive Officer and to Central Administration and other tribal departments as needed, ensuring smooth office operations, accurate recordkeeping, and effective communication across the organization. The role may include coordinating schedules, assisting with meetings and events, processing correspondence, and supporting leadership with administrative tasks. DUTIES: Provides administrative support including, typing, copying, faxing, filing, purchasing, and answering telephones. Personally greets visitors and directs to appropriate person or department. Receives, sorts, and distributes daily mail and correspondence. Prepares outgoing mail, using postage-metering machine. Answer departmental telephones, provide information to callers, take messages, and announce visitors. Assist with scheduling appointments, meetings, and travel arrangements. Assist in planning and hosting tribal events. Assist in maintaining the appearance of all public spaces within administration buildings. Assist in procuring and maintaining contractual services and supplies within administration. Assist in maintaining all CTSI grant files for retention compliance and auditing purposes. Assist in maintaining administrative access to funding agencies for CTSI and the CEO. Provides back up support to the Administrative Services Clerk (Admin) May participate in training programs, attend staff meetings, and share general office housekeeping duties with other staff members. Maintain organized filing systems, both electronic and paper, ensuring confidentiality of sensitive tribal and personnel information. May perform variety of other duties as assigned. Scans documents into Laserfiche for Central. Laserfiche Administrator duties: Creates user profiles. Establishes security. Provides training for all users. Troubleshoots system errors. Maintains records management section. Requirements REQUIREMENTS: Associates degree in Business Office Administration or related field. Two (2) years of progressively responsible administrative or clerical experience preferably in a tribal government or public sector setting. -OR- an equivalent combination of education and/or experience. Knowledge of: Proficiency in punctuation, capitalization, spelling, and grammar. Confidentiality and ethical standards in handling sensitive information is essential. Experience in: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Provide administrative support in a government, tribal or community based organization. Coordinate schedules, arrange travel, and process check requests in support of administrative leadership. Ability to: Provide administrative support to leadership and staff. Interact professionally with Tribal Council, Tribal members, staff, and outside agencies. Communicate clearly and effectively, both orally and in writing. Prioritize and manage multiple tasks effectively while meeting deadlines, demonstrating the ability to work independently with minimal supervision. Other: Must be able to travel occasionally outside of the Siletz area. Must be eligible to drive a GSA vehicle, have a driver’s license and maintain automobile insurance.

Responsibilities

This role provides essential administrative support to the Chief Executive Officer and Central Administration, ensuring smooth office operations, accurate recordkeeping, and effective communication across tribal departments. Duties include processing correspondence, managing schedules, assisting with meetings and events, and handling general office tasks.